Executive Assistant - Legal

Ensign Services • San Juan Capistrano, CA

3d • Onsite

About The Position

Ensign Services, Inc. (“ESI”) is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 378 facilities in the long-term care continuum that employ over 55,000 employees. ESI is known as the Service Center and provides the facilities and leaders it serves with back-office support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting. This structure allows the onsite leaders and caregivers to focus on day-to-day care and operational issues in their individual operations. What sets ESI apart from other companies is the quality of our most valuable resource - our people. We want an individual in this role who will demonstrate these values through actions and words. We are seeking an energetic, highly organized Executive Administrative Assistant to provide high-level support to our Chief Legal Officer and our in-house Legal & Risk Management Team. In this dynamic role, you will serve as a critical force-multiplier, enhancing leadership productivity and ensuring seamless communication across service center staff, external partners, and field personnel. This is a premier opportunity for a proactive professional who thrives in a fast-paced environment and is passionate about helping leaders operate at their highest level.

Requirements

• Minimum four years’ Executive Assistant or Legal Assistant experience required.
• College Degree (AA or better) from an accredited Institution.
• Superior customer service, communication, and organizational skills.
• Superior computer skills. Adept at MSWord, Excel & PowerPoint.
• Proficiency with Adobe Acrobat Pro is a plus.

Nice To Haves

• Prior legal and regulatory experience is preferred.

Responsibilities

• Provide executive level support to the Chief Legal Officer ("CLO").
• Act as first contact and liaison for general legal questions, issues and problems raised by field personnel, Service Center employees, and residents or their family members.
• Act as first contact and liaison for outside counsel, and representatives of State and Federal regulatory agencies.
• Prepare correspondence, calendaring, travel arrangements, file management and other traditional executive assistant duties.
• Responsible for collecting and organizing a high volume of data and information, and maintain relevant databases.
• Gather and analyze data and prepare reports as requested by CLO.
• Manage docketing, filings of briefs with exhibits, notifications, communications and other such matters related to regulatory affairs.
• Support other team members as needed with regulatory and risk management responsibilities.
• Participate in communications with federal and state agencies, insurance companies and other such persons and entities.
• Manage the calendar of the CLO, with special attention to deadlines
• Other tasks and duties as assigned and as related to the operation of the Legal and Risk Services Team.

Benefits

• medical/dental/vision coverage
• company-provided life insurance
• 401(k) with company match
• sick/vacation plans
• access to our fully equipped onsite gym (San Juan Capistrano office location)
• support our employee’s professional growth and development through our Learning Management System as well as training sessions and seminars.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees