Executive Assistant, Investor Relations and Content

Sirius XM•Los Angeles, CA

4d•Onsite

About The Position

The Executive Assistant, Investor Relations and Content will serve as a critical organizational partner to SiriusXM executives, ensuring seamless day-to-day operations, effective time management, and professional coordination across internal and external stakeholders. This position will provide high-level administrative support to three executive leaders: Senior Vice President, Podcast Content; Senior Vice President, Live Events; and Senior Vice President, Investor Relations. The role will be based in the company’s Los Angeles (Sycamore Avenue) office and have a strong emphasis on execution, organization, and operational support.

Requirements

2+ year’s experience supporting senior-level executives required; experience supporting multiple executives strongly preferred.
Bachelor’s degree or equivalent experience required.
Exceptional organizational and time management skills with the ability to prioritize across multiple executives.
Strong attention to detail and accuracy in all work products.
Excellent written and verbal communication skills.
Ability to handle sensitive and confidential information with discretion.
Professional demeanor with the ability to interact effectively with senior leadership and external stakeholders.
Strong problem-solving skills and ability to anticipate needs proactively.
Ability to work both independently and collaboratively in a fast-paced environment.
Commitment to high-quality administrative support and operational excellence.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with expense management and calendar management tools.
Must have legal right to work in the U.S.

Nice To Haves

Experience in media, entertainment, or corporate environments is a plus.
Strong Excel skills preferred for tracking, reporting, and organization.
Experience with automation and/or AI tools such as chatGPT, Gemini, etc.

Responsibilities

Provide dedicated administrative support to three executives, managing competing priorities with professionalism and discretion.
Manage complex calendars across multiple executives, including scheduling, prioritizing meetings, and resolving conflicts.
Coordinate all meeting logistics, including room reservations, virtual meeting setup, materials preparation, and follow-ups.
Act as a liaison and gatekeeper for the executives, managing incoming requests and ensuring alignment with business priorities.
Screen calls, emails, and correspondence, responding where appropriate and escalating as needed.
Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations.
Prepare, process, and reconcile expense reports in a timely and accurate manner.
Assist in preparing and proofreading correspondence, presentations, and other documents.
Maintain organized records, files, and documentation for easy retrieval and reference.
Track and process invoices, partnering with vendors and internal departments to ensure timely payment.
Support day-to-day office and operational needs, including supply management and general administrative tasks.
Serve as a professional point of contact for internal teams, senior leadership, and external partners.
Act as a key representative of SiriusXM to visitors and guests; plans and arranges logistics as required.
Perform other duties as assigned.