Executive Assistant, Investment (Americas-San Francisco)

Temasek•San Francisco, CA

2d•$90,000 - $120,000•Hybrid

About The Position

Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$434 billion (US$324 billion, €299 billion, £250 billion, and RMB2.35 trillion) as at 31 March 2025. Our Purpose “So Every Generation Prospers” guides us to make a difference for today’s and future generations. Operating on commercial principles, we seek to deliver sustainable returns over the long term. We have 13 offices in 9 countries around the world. This role will support calendar management, meeting coordination, travel arrangements, document preparation, expense processing, and general office administration. The ideal candidate is detail-oriented, collaborative, able to manage competing priorities, and comfortable working with stakeholders across different time zones. This position is based in San Francisco and is intended to comply with applicable California employment laws.

Requirements

3 to 5 years of administrative assistant or similar office support experience.
Experience supporting multiple professionals or a team in a fast-paced business environment.
Experience coordinating meetings and travel across different time zones.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Ability to work independently, take initiative, and exercise sound judgment.
Collaborative, service-oriented, and professional approach.
High attention to detail and accuracy.

Nice To Haves

Experience in the financial services, professional services, investment, or corporate environment is preferred.
Bachelor’s degree or equivalent work experience.
Experience supporting a global team.
Experience using Workday or another expense management system.
Experience preparing business presentations, proposals, or executive-level materials.

Responsibilities

Manage calendars and diaries for junior and senior professionals, including scheduling, rescheduling, and prioritizing meetings.
Coordinate internal and external meetings, conference calls, and video conferences across multiple time zones.
Arrange domestic and international business travel, including flights, hotels, ground transportation, and travel itineraries.
Assist with preparation, formatting, printing, and distribution of presentations, proposals, meeting materials, and other business documents.
Process corporate card and out-of-pocket expense reports accurately and in a timely manner.
Maintain documents and records through filing, archiving, scanning, and printing, in accordance with company policies.
Prepare and set up conference rooms for internal and external meetings, including coordinating materials, equipment, catering, and logistics.
Provide administrative support for internal meetings, external meetings, and team events.
Provide occasional reception coverage as needed, including greeting visitors and directing calls or inquiries.
Partner with other administrative professionals and team members to support day-to-day office operations.
Perform general administrative and ad-hoc office duties as assigned.
Handle confidential information with discretion and professionalism.