Executive Assistant - Intellectual Property

Haynes and Boone, LLP•Dallas, TX

2d•Onsite

About The Position

This non-exempt position provides administrative support at an executive level to certain Intellectual Property Partners of the firm. Essential Duties Handle confidential and non-routine information. Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource. Work independently and within a team on special, nonrecurring and ongoing projects. Type and design general correspondences, memos, charts, tables, graphs, presentations, business plans, etc. Take messages or field/answers for all routine and non-routine questions. Organize and prioritize large volumes of information and calls. Act as a liaison with other departments and outside contacts. Manage calendars and schedule meetings, events, and travel. Use appropriate judgment and knowledge of firm policies, when sharing sensitive information. Handle administrative details and routine issues independently and take responsibility for completing them on time. Proactively notify the appropriate individual on issues of quality, confidentiality, or risk. Effectively manage conflicting priorities. Develop and demonstrate a solid working knowledge of the firm's structure, key personnel, client billing arrangements, and policies and procedures. Other Duties Works with the Business Development team to support key client relationships and events. Performs other related duties as needed or assigned.

Requirements

Minimum of 5 years of related experience.
Effective interpersonal skills, with an ability to interface with personnel at all levels.
Very comfortable with Microsoft Office Applications.
Detail oriented.
Ability to take initiative, and be self-directed and results oriented.
Strong client focus.
Strong written and verbal communication skills.
Ability to work both individually and as a member of a team of high-performing Partners.
Ability to work with many different types of personalities at all levels of organization.
Ability to answer questions while maintaining confidentiality.
Sense of “urgency” is of an utmost importance.
Must be flexible, able to multi-task, and adapt to change quickly.
Strong organizational skills are required to plan, prioritize, and organize diversified workload.

Nice To Haves

Experience working with leadership within a law firm, professional services environment, C-Suite Executives, or Family Office Executives preferred.
A broad range of technical ability, with a demonstrated aptitude and willingness to learn new software/applications is preferred for this position.

Responsibilities

Handle confidential and non-routine information.
Proactively develop relationships with key internal/external client contacts, gaining recognition as a team resource.
Work independently and within a team on special, nonrecurring and ongoing projects.
Type and design general correspondences, memos, charts, tables, graphs, presentations, business plans, etc.
Take messages or field/answers for all routine and non-routine questions.
Organize and prioritize large volumes of information and calls.
Act as a liaison with other departments and outside contacts.
Manage calendars and schedule meetings, events, and travel.
Use appropriate judgment and knowledge of firm policies, when sharing sensitive information.
Handle administrative details and routine issues independently and take responsibility for completing them on time.
Proactively notify the appropriate individual on issues of quality, confidentiality, or risk.
Effectively manage conflicting priorities.
Develop and demonstrate a solid working knowledge of the firm's structure, key personnel, client billing arrangements, and policies and procedures.
Works with the Business Development team to support key client relationships and events.
Performs other related duties as needed or assigned.