Executive Assistant (Hybrid or Remote Options Available)

A+E Networks•New York, NY

4d•$50 - $57•Hybrid

About The Position

Reporting to a member of the A+E executive team, the Executive Assistant serves as one of the primary points of contact for internal and external constituencies for their leader. They also serve as a liaison to senior management teams and external executives. The role organizes and coordinates executive outreach and external relations efforts; and can, from time-to-time, oversee special projects as assigned. They must be able to, at times, work under pressure to handle a wide variety of activities and matters and always operate with the utmost confidentiality, discretion and integrity. Currently we have 4 opportunities that all candidates will be considered for. Some roles may require regular presence at our NYC offices.

Requirements

At least 10 years of administrative experience supporting one or more senior executives in a corporate environment
Strong proficiency in MS Office 365 (Outlook, Excel, Word, Teams, etc.)

Nice To Haves

Deliver and perform with urgency and quality ensuring all details are addressed
Communicates clearly, professionally, and proactively.
Anticipate needs and thinks several steps ahead rather than reacting to requests
Can independently develop timelines and manage orderly flow of tasks and assignments from inception to completion
Overcomes roadblocks with critical thinking and problem solving, recommends solutions to identified obstacles using sound judgement and does not hesitate or procrastinate when escalating and asking for guidance
Pay attention to details with proactive thinking and anticipate for big picture execution to avoid potential issues and confusion
Maintain composure under pressure and approaches challenges with a solutions-oriented mindset
Is collaborative and can work cross-functionally/divisionally.
Is able to be as accountable to team members they may not have a direct reporting relationship to as they are to those they do.
Keep everyone informed of critical information and utilizes other team members as needed to ensure a smooth operation
Have discretion and judgement, able to manage confidential information
Thrive in a dynamic environment with shifting priorities

Responsibilities

Completes a broad variety of administrative tasks including but not limited to: Composing and preparing correspondence that is often confidential
Arranging complex and detailed travel plans, itineraries, and agendas; supporting the compilation of documents for travel-related meetings
Liaising with IT and other shared services teams as needed to support varying events and meetings
Managing an extremely active calendar of appointments; completing expense reports.
Coordinate departmental meetings and events
Manage meeting preparation including: Preparing agenda, handling presentations, preparing research, managing materials
May include some in person component to prep a physical space
Provide coverage and backup to other executive team EAs or for division/department
Leverage multiple technologies, including AI tools, to support/further your work and streamline processes