Executive Assistant II, Worldwide Public Sector Operations

Amazon • Nashville, TN

1d • Onsite

About The Position

We are looking for a well-organized and self-motivated Executive Assistant to become part of our Worldwide Public Sector Operations Team here at Amazon Web Services. We are seeking a driven, bright, and motivated individual with a history of high performance to support our organization. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly. The successful candidate will possess the ability to complete complex tasks and projects quickly with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills. You’ll need to take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple requests across teams. The successful candidate will be trusted to handle confidential and sensitive information, and be able to work professionally with a wide range of people from senior business executives to front line engineers. The ideal candidate will have experience working well in a fast-paced, multi-stakeholder environment, managing ever-shifting calendars; planning and organizing internal and external events, and coordinating travel.

Requirements

• Experience with Microsoft Office products and applications
• 5+ years of senior level leadership support experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Experience with end-to-end project management
• 7+ years of senior level leadership support experience

Responsibilities

• Management of complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Track and help drive completion of key deliverables and follow up on unfinished items
• Act as a liaison for direct reports
• Management of team space, including moves and reconfigurations
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Document writing, editing, and readiness
• Have fun at work and help others do the same
• This role will work closely with both Directors and their respective teams on large scale operation topics such as event management, travel and calendar management, site visits, communications, space planning, and other potential special projects.
• The successful candidate will complete complex tasks and projects quickly with little to no guidance, be very strong in anticipating the business needs of the leaders, and react with appropriate urgency and action to unanticipated developments or situations.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave
• sign-on payments
• restricted stock units (RSUs)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed