Executive Assistant II (Marketing & Sales)

Tandem Diabetes Care•California - High Bluff, CA

25d•$72,000 - $91,000•Hybrid

About The Position

The Executive Assistant provides high-level administrative and operational support to senior leaders within the Marketing and Sales organization. This role manages executive calendars, expense reports, coordinates meetings and travel, prepares reports and presentations, handles confidential information, and serves as a key liaison across internal and external stakeholders. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. The EA for Marketing and Sales will also be responsible for: Proactively manage complex calendars for the VP of Marketing and VP of Sales, including prioritization of meetings, resolution of scheduling conflicts, and alignment with business priorities. Managing and submitting expense reports for the VP of Marketing, VP of Sales, and the Area Sales Directors. Facilitation for booking and reserving travel for VP for Marketing and VP of Sales via our Concur Travel & Expense in accordance with company travel and expense policies. Screen, prioritize, and respond to requests requiring executive attention. Prepare correspondence, presentations, reports, agendas, and communication materials for meetings and business reviews. Support planning and execution of National Sales Meetings, Regional Sales Meetings, Quarterly Business Reviews, leadership off-sites, training programs, and Marketing events. Internal event management and coordination, for home-office meetings as well as remote location meetings: helps to source location, facilitate contracting and logistics for internal meetings at the home office as well as internal corporate meetings at remote locations (e.g. sales meetings, QBRs, regional meetings, supporting logistical role for the National Sales Meeting, as well as coordination and support for internal Marketing meetings, and on-site HCP meetings and site visits.). Negotiate and manage vendor contracts, hotel agreements, meeting logistics, catering, and event budgets. Develop event timelines, project plans, and communications to ensure successful execution. Manage confidential and sensitive business information with professionalism and discretion. Coordinate Commercial leadership activities, organizational communications, and special projects. Supports new Field Sales employees with onboarding process. Coordinate onboarding activities for new Commercial employees and leaders. Identify efficiencies and recommend improvements to support organizational effectiveness. Coordinate and Support the Tandem demo pump pool and Pump Accelerator Program for the field sales team. Administers brand experience, creative task assignments, and schedules using project management software.

Requirements

Bachelor’s degree or equivalent combination of education and applicable job experience.
2+ years of experience as an Executive Assistant, Administrative Assistant, or in a related administrative support role.
Experience with expense management and enterprise systems such as Concur, Workday, or similar platforms.
Demonstrated ability to work accurately and with initiative and handle multiple priorities with minimal supervision.
Experience with hotel/venue sourcing, food and beverage contracting, AV, and essential elements to facilitate small to medium scale internal meetings.
Exceptional organizational, project management, and prioritization skills.
Strong business acumen and ability to exercise sound judgment independently.
Advanced proficiency in Microsoft Office Suite, including PowerPoint and Excel.
Excellent verbal and written communication skills.
Ability to manage highly confidential information with discretion and professionalism.
Proven ability to influence, collaborate, and build relationships across all organizational levels.
Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

Experience supporting Sales, Marketing, or Commercial, preferred.
Experience in a fast-paced medical device, healthcare, or highly regulated industry, preferred.
Strong event planning and vendor management skills, highly desirable.

Responsibilities

Proactively manage complex calendars for the VP of Marketing and VP of Sales, including prioritization of meetings, resolution of scheduling conflicts, and alignment with business priorities.
Managing and submitting expense reports for the VP of Marketing, VP of Sales, and the Area Sales Directors.
Facilitation for booking and reserving travel for VP for Marketing and VP of Sales via our Concur Travel & Expense in accordance with company travel and expense policies.
Screen, prioritize, and respond to requests requiring executive attention.
Prepare correspondence, presentations, reports, agendas, and communication materials for meetings and business reviews.
Support planning and execution of National Sales Meetings, Regional Sales Meetings, Quarterly Business Reviews, leadership off-sites, training programs, and Marketing events.
Internal event management and coordination, for home-office meetings as well as remote location meetings: helps to source location, facilitate contracting and logistics for internal meetings at the home office as well as internal corporate meetings at remote locations (e.g. sales meetings, QBRs, regional meetings, supporting logistical role for the National Sales Meeting, as well as coordination and support for internal Marketing meetings, and on-site HCP meetings and site visits.).
Negotiate and manage vendor contracts, hotel agreements, meeting logistics, catering, and event budgets.
Develop event timelines, project plans, and communications to ensure successful execution.
Manage confidential and sensitive business information with professionalism and discretion.
Coordinate Commercial leadership activities, organizational communications, and special projects.
Supports new Field Sales employees with onboarding process.
Coordinate onboarding activities for new Commercial employees and leaders.
Identify efficiencies and recommend improvements to support organizational effectiveness.
Coordinate and Support the Tandem demo pump pool and Pump Accelerator Program for the field sales team.
Administers brand experience, creative task assignments, and schedules using project management software.