Executive Assistant II - Operations

BLUE ORIGIN • CA - Remote, CA

15d • $41 - $58

About The Position

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We’re working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight! This role is part of Blue Origin Operations, which is comprised of Integrated Supply Chain, Test Operations, Safety, Quality, and Mission Assurance. This includes Manufacturing and Supply Chain support across all Blue Origin facilities.

Be the Force Behind the Flight
Our mission is bold: millions of people living and working in space. We believe that achieving this mission takes more than engineers and astronauts — it takes operational excellence, trust, and world-class executive support. We're seeking an experienced, mission-driven Executive Assistant who thrives in complexity, anticipates what's needed before it's asked, and moves with discretion, urgency, and precision. Whether or not you come from aerospace, if you're a top-tier EA who feels called to be part of something bigger, this is your launchpad.

Why This Role Matters
This is not your typical administrative position. As Executive Assistant supporting the VP of TeraWave Operations, you'll be embedded at the heart of groundbreaking aerospace innovation — coordinating across engineering, manufacturing, testing, and operations teams to drive forward the development of reusable booster technology. You'll help manage the complex ecosystem behind Blue Origin's vision for sustainable access to space. Your organizational expertise will enable critical decisions that shape the future of our reusable rocket program. From strategic planning sessions to technical reviews, you'll ensure our leadership remains focused, informed, and supported through every phase of booster development. Your impact will ripple across every mission milestone as we revolutionize space transportation with technology that returns from the edge of space to fly again.

Requirements

• 5+ years supporting senior executives in fast-paced, high-accountability environments (startups, aerospace, tech, VC-backed firms, or similar)
• Demonstrated success operating with executive-level discretion, trust, and emotional intelligence
• Mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with Visio, and Acrobat
• Proficiency with AI productivity tools (Claude, ChatGPT, or similar generative AI platforms) to enhance executive support capabilities
• Experience using AI tools for drafting communications, summarizing information, research, and workflow optimization
• Strong communication skills: written, verbal, and contextual
• Self-starter with strong prioritization skills and the ability to stay grounded under pressure
• Ability to adapt to flexible hours and travel schedules with the ability to travel as needed
• U.S. citizenship or permanent residency (Green Card) required

Nice To Haves

• Experience supporting executives in aerospace, engineering, manufacturing, or regulated industries
• Operational experience in environments with safety, compliance, or technical documentation
• Comfort navigating ambiguity and evolving priorities
• Advanced skills in leveraging AI tools to streamline executive workflows and communications
• Experience supporting multiple executives with different working styles and focus areas

Responsibilities

• Serve as a thought partner and operational right hand to a senior executive with distinct but interconnected priorities
• Maintain situational awareness, anticipating needs and proactively managing shifting demands
• Build trusted relationships across internal teams and external partners
• Develop effective systems for triaging requests, information flow, and resource allocation
• Manage complex, high-volume calendars across time zones
• Coordinate internal and external meetings with precision, optimizing for priority, flow, and flexibility
• Act as gatekeeper and gateway — balancing access with focus time
• Coordinate detailed domestic and international travel: flights, accommodations, ground transportation, meeting prep, and contingency planning
• Manage pre-travel briefing materials and ensure executives are always one step ahead
• Submit timely, accurate expense reports aligned with internal policy
• Draft, edit, and manage correspondence on behalf of senior leaders — maintaining tone, clarity, and context
• Act as a liaison across departments and with internal and external partners, managing sensitive communications with discretion
• Handle confidential information and decisions with integrity and tact
• Drive special projects from ideation to execution (e.g., hiring efforts, onboarding programs, team offsites, executive reporting)
• Help translate big-picture priorities into actionable steps and ensure follow-through
• Improve and evolve internal workflows, templates, and processes
• Plan and execute key internal events including team offsites, technical milestone celebrations, executive reviews, and all-hands meetings
• Coordinate logistics, communications, guest management, and post-event follow-up
• Develop and lead team morale initiatives — from recognition programs and surprise appreciation moments to inclusive team-building events
• Partner with People/HR and site leadership to foster a culture of collaboration, inclusion, and mission-alignment
• Track event budgets, success metrics, and feedback to continually improve future experiences

Benefits

• Medical, dental, vision, basic and supplemental life insurance, paid parental leave, short and long-term disability, 401(k) with a company match of up to 5%, and an Education Support Program.
• Stock Options for all regular employees (working at least 20 hours/week)
• Paid Time Off: Up to four (4) weeks per year based on weekly scheduled hours, and up to 14 company-paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed