Executive Assistant II - Lancome & Luxe Finance

L'Oreal • New York, NY

33d • $90,000 - $126,000 • Hybrid

About The Position

For more than a century, L'Oréal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity. At L'Oréal Luxe our mission is to provide our consumers the best products and brand experience by making it unique. Our portfolio is composed of 21 brands including major brands, highly aspirational and multi-expert, such as Lancôme, Yves Saint Laurent, Giorgio Armani, Kiehl's,  Aesop and Youth to the People. This position is responsible for providing highly diverse administrative support to the General Manager of Lancome and the Senior Vice President of Finance for Luxe. This position works closely with top executives across all divisions and brands, outside vendors, and International Top Management. Responsibilities include, but are not limited to: calendar management, presentation material and meeting preparation, Event organization, budget management, and purchase order creation and processing. Additional responsibilities include expense report preparation, executive travel arrangements, ordering of supplies and space management.

Requirements

• Prior administrative experience in a corporate environment
• Ability to work in a challenging andfast paceenvironment
• Must be financially savvy andhave the ability tomanage a budget and Pos
• Must be looking for a long-term administrative assistant position
• Bachelor's degree is strongly preferred

Nice To Haves

• Positivity and resourcefulness are key
• Mustpossessa high degree of professionalism & ability to handle highly confidential information
• Mustpossessextremely strong organizational and interpersonal skills with the ability to deal with people at all levels, both internally and externally, as well as varied cultural backgrounds and creative personalities
• Requires strong writing and oral communication skills
• Ability tomaintainorganization while effectively managing multiple tasks and competing priorities
• Ability to use judgment and discretion and complete tasks with limited or no direction
• Highly proficient in the use of Microsoft Office (Word, Excel, and PowerPoint) and Outlook
• Adaptable and able to learn new systems quickly and efficiently
• Must be a proactive and forward thinker who has creative problem-solving skills
• Possess ability to work in a team environment across multiple functions

Responsibilities

• Perform administrative tasksincluding:complex calendar management for internal and external meetings, manage domestic and international travel arrangements and arrange meetings
• Communicate directives and information from both supervisors to executive management and their teams
• Have the ability to anticipatepatterns;looking beyond the immediate problem to wider implications.Generate new and innovative solutions to complex problems
• Possess the ability to make executive decisions and problem solve at all levels both internally and externally is critical
• Arranging travel itineraries and preparing travel and expense reports,organizingandmaintainingcentral filing system
• Advanced skills in PowerPointandExcel for effective creation of organizational charts and presentations
• Advanced word processing of all memos, letters, agendas, meeting minutes, etc.
• Coordinating large meetings including the management of attendees, booking location and time, arranging meals and any A/V materials
• Handle alllogisticsfor meetings: prepare agenda, send meeting requests, confirm attendance of required attendees, reserveappropriate meetingspaceand partner with IT for use of technical systems when needed (i.e.video conference), manage order of catering, supplies and equipment
• Prepare and type correspondence,assistwith preparation foraccuratepresentations and spreadsheets; managelogisticsfor external presentation engagements
• Plan and coordinate onsite and offsite events for the executive leadership team
• Ad hoc project work
• Expense report and managing T&E budget
• Organizing and managing team POs, group's financial budget, as well as managing expenses forGM Lancome & SVP Finance - Luxe
• Puts together andmaintainsfiles and aids for internal and external meetings, and drafts reports
• FacilitateBrandEmployee Engagement team to help with organizing and supporting initiatives that strengthen employee engagement, workplacecultureand employee experience

Benefits

• Benefits Package (Medical, Dental, Vision, 401K)
• flexible time off
• work from home days
• pension plan
• Makeup, Skincare, and Fragrance!
• Employees receive a stipend for L'Oréal products as well as VIP Access to L'Oréal's Internal Shop for Discounted Products, and other perks such as Monthly Mobile Allowance, discounted gym memberships, and ERGs
• Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)
• Hybrid Work Policy (3 Days in Office, 2 Days Work from Home)
• Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)
• Access to Company Perks (VIP Access to L'Oréal's Internal Shop for Discounted Products, Monthly Mobile Allowance)
• Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)
• Employee Resource Groups (Think Tanks and Innovation Squads)
• Access to Mental Health & Wellness Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Industry: Chemical Manufacturing