Executive Assistant I-Innovations (Part Time, Hybrid, North Carolina Based)

Alliance Health•Durham, NC

2d•$23 - $29•Hybrid

About The Position

The Executive Assistant I for the Innovation and Strategy Division provides direct administrative support to the Chief Innovation and Strategy Officer. This position is delegated responsibility for managing the administrative functions for the Innovation and Strategy Division and interacts routinely with all levels of Alliance leadership and staff. This is a part-time hybrid opportunity, requiring 20 hours per week. The successful candidate will report onsite to the Alliance Home Office (Morrisville, NC) 1 day per week.

Requirements

High School degree or equivalent and five (5) years of progressively responsible administrative experience including two (2) years of administrative or office management experience involving substantial public contact, information gathering, and writing experience; OR Associate’s degree and three (3) years of related experience.
Thorough knowledge of office management practices.
Knowledge of Microsoft Office products; Word, Excel, PowerPoint
Skill in communicating, both verbally and in writing.
Skill in organizing workflow and coordinating activities.
Skill in developing presentations, presentation materials, and reports.
Ability to use audiovisual equipment and to train others in its use.
Ability to establish and maintain effective working relationships with subordinates, peers, management, and the general public.
Ability to coordinate a variety of resources in gathering information and independently answering inquiries.
Ability to exercise independent judgement and discretion.
Ability to resolve problems and questions independently.
Ability to plan and coordinate special projects, information systems, and day-to-day operations
Ability to analyze and interpret a variety of policy and procedural guidelines for problem resolution and/or information purposes;
Ability to prioritize and manage a volume of complex administrative tasks.

Responsibilities

Manage Outlook calendar for CISO and Division leadership
Set work priorities
Resolve problems and conflicts using initiative and judgment in determining approach and methods
Order and track supplies for the Division
Track P card expenditures, maintain documentation, and prepare and submit monthly report
Liaise with Facilities department on work space and maintenance issues
Liaise with vendors as needed
Make travel arrangements for Division personnel
Review and route correspondence to appropriate individuals for preparation of replies
Draft, edit, and disseminate letters, memos, and other documents
Manage and maintain details for the CISO
Streamline division office procedures and workflows
Maintain functionality of copier/scanner. Replace toner, paper, staples, contact appropriate repair staff for to fix problems with copier
Arrange meeting logistics, including agenda preparations, documents, technical set up and invitations to include internal staff and external stakeholders, scheduling team meetings, and coordinating external meetings
Prepare and edit presentations
Take/transcribe minutes and publish as required
Track follow-up steps and ensure staff accountable staff are documented within the minutes
Assist at Front Desk as requested. Answer phones, greet visitors, handle incoming and outgoing mail, prepare certified mail, print stamps and labels