Executive Assistant I - Administration Support Services
About The Position
The Executive Assistant will serve as the strategic partner and gatekeeper to the Sr. VP of Patient Services/Chief Nursing Officer (CNO) and the VP of Administration. This role is the organizational hub that ensures the executive office runs seamlessly. The position requires working with a high degree of independence to manage complex operations, handle highly sensitive information, and act as a trusted liaison between executive leadership, hospital staff, and the community. The efficiency of this role directly impacts the organization's ability to deliver exceptional healthcare leadership.
Requirements
- 5+ years of dedicated administrative or executive assistant experience, ideally in a fast-paced environment.
- Associate degree required.
- Valid NYS driver's license and a Notary Public commission (or willingness to obtain one within 6 months of hire).
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Elite organizational habits, flawless written and verbal communication, absolute discretion, and a calm-under-pressure attitude.
Nice To Haves
- Bachelor's degree preferred.
Responsibilities
- Manage complex, shifting calendars and screen high-level communications with tact and judgment.
- Prepare agendas, capture critical meeting minutes, and collaborate with system-wide executive assistants to align priorities.
- Draft executive correspondence, design impactful presentations, and analyze data to create business reports and charts.
- Oversee day-to-day executive suite logistics, manage vendor requests, and champion continuous quality improvements.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
