Executive Assistant I - Educational Services Center

Cherry Creek • Denver, CO

12h

About The Position

This position provides high-level administrative support to an executive director, making administrative decisions and taking action in the executive’s absence as directed. The role involves relieving the executive director of minor administrative details and exercising independent judgment within agreed-upon limits. Key responsibilities include scheduling meetings, preparing agendas and minutes, drafting confidential correspondence, maintaining classified files, and performing other high-level clerical functions such as receiving visitors, scheduling appointments, and making travel arrangements. The role may also involve leading other clerical employees regarding procedures, methods, and standards. Assignments can span various departments including Curriculum and Instruction, Elementary School Education, Equity, Culture, and Community Engagement, Fiscal Services, High School Education, Legal Services, Middle/Elementary School Education, and Operations.

Requirements

• Criminal background check and fingerprinting required
• High School Equivalency (HSE) diploma
• Four (4) years of administrative assistant/clerical, human resources, budget, payroll, accounting, or School Support Para-Educator experience
• Intermediate knowledge of common office application software
• Intermediate knowledge of Microsoft Office
• Advanced knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Intermediate accounting/bookkeeping skills
• Advanced organizational skills
• Advanced interpersonal relations skills
• Ability to operate common office equipment
• Ability to create, maintain, and enhance documents, presentations, and databases using various software
• Intermediate verbal and written communication skills
• Ability to be adaptive to changing needs
• Ability to work independently and collaboratively with others
• Ability to maintain confidentiality in all aspects of the job

Nice To Haves

• Experience working in the public sector
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
• Associate degree or equivalent amount of higher education
• Experience working in an educational environment

Responsibilities

• Respond to telephone calls, e-mails, and faxes. Route calls, take messages, and assist personnel and the community in regard to concerns, questions, and incidents. Guide people to proper personnel, offices, and buildings. Process and prioritize incoming mail.
• Draft and/or prepare letters, memorandums, reports, labels, forms, special projects, presentations, and related materials that may be highly confidential. Produce documents of a specialized nature. Proof material for errors. May record and distribute minutes of meetings.
• Schedule appointments and maintain the calendars for the executive director and other department personnel. Use district applications to organize, plan, schedule, and coordinate meetings and facilities for the department and for related district events. Assist with the preparation of materials needed for meetings.
• Research and collect data to compile statistics and prepare regularly scheduled or special reports (e.g., Board resolutions, staffing pool, updates, special programs, assessment reports, etc.).
• Maintain and evaluate department budgets to provide updated reports. Maintain department supply inventory, place supply orders, and process purchase orders and other financial documents. May also coordinate various budgets for special district programs.
• Perform other duties as assigned or requested.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED