Executive Assistant I - Martinsburg, WV Location

Omega Health•Martinsburg, WV

1d•$23 - $25•Hybrid

About The Position

Omega Health Services is seeking a High-Caliber, Strategic Executive Assistant to serve as a "force multiplier" for one of their Regional Partners. This is a fast-paced, "on-the-move" partnership requiring an expert in logistical choreography, discreet gatekeeping, and proactive problem-solving. The role is hybrid, requiring work out of regional office hubs alongside various remote and field-based locations depending on the executive schedule. The Executive Assistant acts as the Partner’s operational extension and trusted advisor.

Requirements

Minimum 5+ years of progressive experience supporting C-Suite (CEO, COO, Managing Partner) leaders.
Advanced, fluent proficiency in Office 365 (Outlook, Excel, PowerPoint) and secure document management systems like SharePoint.
Ability to travel occasionally (approx. 5%).
Ability to maintain availability for critical after-hours communications to support a dynamic schedule.
Strategic Foresight: Ability to anticipate needs, roadblocks, and solutions before they are articulated.
Impeccable Communication: Executive presence and confidence to interface with Board Members, external partners, and high-level leaders.
Resourcefulness: A "find a way" mentality when faced with unexpected logistical or operational hurdles.

Nice To Haves

Experience in healthcare or highly regulated sectors is a significant advantage.
A Bachelor’s degree is strongly preferred.

Responsibilities

Own and optimize a complex, high-velocity calendar, protecting the Partner’s focus while navigating multi-stakeholder conflicts and shifting priorities.
Act as the primary filter for all communications, triaging, drafting, and ghostwriting in the Partner’s voice.
Coordinate intricate domestic and international travel itineraries.
Occasionally travel with the Partner (approx. 5%) to manage logistics on the ground, take strategic minutes in high-level meetings, and ensure action items are tracked to completion.
Manage the executive office budget, process high-level expense reports with precision, and ensure all financial filings are compliant and timely.
Handle a sensitive blend of professional and personal matters with absolute discretion, acting as the "vault" for sensitive documents, financial data, and internal communications.
Conduct organizational research, design high-impact presentation decks, and manage cross-departmental deliverables.