Executive Assistant I- Institutional Animal Care and Use Committee (IACUC)

Mount Sinai Health System • New York, NY

4d

About The Position

The Executive Assistant & Analyst for the Institutional Animal Care and Use Committee (IACUC) provides high‑level administrative, operational, and analytical support to ensure the institution’s animal research program complies with federal, state, and institutional regulations. This role supports the IACUC Chair, Attending Veterinarian, and Research Compliance leadership by coordinating committee operations, managing protocol workflows, analyzing compliance data, and maintaining accurate documentation for regulatory audits.

Requirements

• Bachelor's degree or equivalent combination of experience and education
• 5 years related administrative or business experience

Nice To Haves

• Bachelor’s degree in a scientific, administrative, or related field.
• Strong understanding of IACUC functions , animal research compliance , or willingness to train.
• Excellent writing, communication, and organizational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Coordinate all IACUC meetings, prepare agendas, compile review materials, and record minutes in accordance with regulatory standards.
• Track protocol submissions, renewals, amendments, and continuing reviews; ensure timely routing to reviewers.
• Draft official communications, notices, and follow‑up letters to investigators and committee members.
• Manage meeting schedules for the IACUC Chair, OACUW Director and compliance leadership, including deadlines, inspections, and training sessions.
• Maintain organized, audit‑ready records in compliance with PHS, USDA, and AAALAC requirements.
• Assist with ensuring institutional compliance with the Animal Welfare Act, PHS Policy, and institutional guidelines.
• Support preparation, participate in, scheduling, documentation, and follow‑up for facility inspections and program evaluations.
• Track required training for investigators and staff; assist in developing training materials.
• Organize documentation and assist with internal and external audits (USDA, OLAW, AAALAC).
• Support electronic protocol management systems (e.g., eIACUC platforms), including data entry, troubleshooting, and user support.
• Identify workflow inefficiencies and recommend enhancements to improve committee operations and compliance oversight.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level