Executive Assistant, Human Resources

CECONY•New York, NY

5d•$75,000 - $100,000•Onsite

About The Position

The Human Resources Office of the Vice President and the Learning and Inclusion Office of the Vice President are seeking an exceedingly motivated individual who will provide the Vice Presidents with highly skilled administration and office management support. As needed, the Executive Assistant will support directors of the Vice President Human Resources for office management support. This is a highly visible position that requires a significant level of professionalism, with the ability to maintain confidentiality, work independently, exercise discretion and sound judgement/decision making. Strong interpersonal and communication skills - both verbal and written are required in addition to strong computer skills.

Requirements

High School Diploma/GED and 3 years relevant work experience or Bachelor's Degree 2 years relevant work experience
Strong oral and written communication skills as well as proficiency in the Microsoft Office suite, required.
Strong interpersonal and organizational skills with strong attention to detail, required.
Ability to work independently, demonstrate initiative, and exercise discretion in coordinating projects, reports and information as required.
Ability to be a self-motivator, highly energetic, look beyond obstacles and constantly strive for excellence, required.
Ability to organize, manage, prepare and assist in various internal reports, communications and activities that support the VP, required.
Demonstrated ability to maintain confidential information
Driver's License Required

Nice To Haves

Bachelor's Degree and 2 years relevant work experience

Responsibilities

Provide office management/administrative support for 2 Vice Presidents and direct reports.
Maintain and schedule daily calendar for the VPs.
Track tasks assigned to the Vice Presidents direct reports, screen calls, receive visitors, maintain monthly reports and files, handle travel and expense entries into Oracle and schedule appointments.
Prepare correspondence, respond to and resolve executive calls and requests for information from internal and external customers.
Coordinate and manage various human resource concerns, including payroll inquiries, benefit and compensation matters, appropriately direct concerns from employees, retirees, vendors and other stakeholders for resolution.
Respond to and track complaints and sensitive correspondence from internal and external stakeholders.
Schedule meetings and assist with presentation preparation for various meetings.
Schedule and maintain appointments/meetings for HR such as expanded staff meeting, VP staff meetings and other meetings as required.
Establish and maintain follow up action files and systems as required on complaint activities, meetings, conferences, responses and all other relevant matters.
Coordinate and follow up with responsible meeting hosts to ensue material is sent out prior to meetings and all necessary equipment is available for meetings.
Assist with special projects, duties and/or special events as needed and perform all other related tasks and assignments as required.
The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.

Benefits

Rich medical & pharmacy benefits, including vision benefits
Dental benefits
Health Savings Accounts
Health Care and Dependent Care Flexible Spending Accounts
401(k) with robust matching
Employer paid Pension Plan
Employee Stock Purchase Plan with a generous matching contribution
State of the art Employee Assistance Program
Paid Parental Leave
Generous paid time off plus paid holidays
Family support: emergency backup child, & elder care assistance
Social responsibility and volunteer opportunities
Employee discount program
Commuter Benefits
Culture of growth and learning: career development; tuition reimbursement; recognition program
Life and Long-Term Disability Benefits