Executive Assistant/Grant Manager

University of South Florida•FL, FL

1d•$60,000 - $70,000•Remote

About The Position

The Grant Manager/Executive Assistant supports the Institute for School-Community Partnerships, Integrated Services, and Child Mental Health and Educational Policy (ISCP), part of the University of South Florida’s College of Education. ISCP works to help schools provide safe, effective environments that support students’ academic, social, and emotional growth and engage families and communities. Its work includes training and technical assistance, community-engaged research and program evaluation, developing implementation resources, and supporting partners’ capacity to implement and evaluate educational policy. ISCP’s nearly $23 million budget is derived from federal, state, and private grants. The position supervises the regional support team administrative assistant and facilitates collaborative working relationships among the Executive Director, the Department, and State Regional Literacy Directors (SRLDs). It establishes timelines, prepares Requests for Applications, monitors protocols, and prepares documentation communicating SRLD requirements to stakeholders. The position is remote/virtual and grant funded.

Requirements

Bachelor’s degree and four years of research or research administration experience; a master’s degree may substitute for two years of the required experience.
A bachelor’s degree is required, with no substitution of experience for the degree under the stated minimum qualifications.
Criminal History Background Check - Level 1.

Nice To Haves

Grant management experience or experience in the field of education.

Responsibilities

Maintain working knowledge of statutes, rules, regulations, non-regulatory guidelines, technical assistance papers, reports, state board rules, and other requirements related to the SRLDs.
Provide assistance, support, and initiative to the Executive Director and SRLD activities and related tasks.
Establish timelines, prepare Requests for Applications (RFAs), monitor protocols, and prepare documentation communicating SRLD requirements to stakeholders.
Supervise the regional support team administrative assistant.
Ensure materials and communications produced by SRLDs align with state policy and guidance.
Prepare reports as needed for external evaluators, auditors, and the department.
Maintain the supervisor’s calendar and schedule meetings as appropriate.
Collaborate with team members to solve problems and facilitate team planning.
Perform other duties as assigned.