Executive Assistant, Global Clinical Development & Patient Advocacy
About The Position
At Insmed, every moment and every patient counts — and so does every person who joins in. As a global biopharmaceutical company dedicated to transforming the lives of patients with serious and rare diseases, you’ll be part of a community that prioritizes the human experience, celebrates curiosity, and values every person’s contributions to meaningful progress. That commitment has earned us recognition as Science magazine’s No. 1 Top Employer for five consecutive years, certification as a Great Place to Work® in the U.S., and a place on The Sunday Times Best Places to Work list in the UK. For patients, for each other, and for the future of science, we’re in. Are you? About the Role: We’re looking for a Executive Assistant, Global Clinical Development & Patient Advocacy on the Clinical Development team to help us expand what’s possible for patients with serious diseases. Reporting to the Global Head of Clinical Development – Respiratory, you’ll also provide support to the VP, Patient Advocacy, and VP, Disease Area Head – Gene Therapy and other executives. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently and proactively with little or no supervision.
Requirements
- Minimum of a High School diploma.
- Minimum of 5 years of Executive Assistant experience required, preferably supporting senior leaders in the Pharmaceutical or Biotech industry.
- Experience supporting simultaneously multiple executives and ability to manage their needs as required.
- Ability to exercise discretion in dealing with confidential or sensitive matters.
- Ability to handle multiple projects simultaneously while remaining flexible to shift priorities quickly.
- Ability to excel in a fast-paced environment, sometimes under pressure, with a high level of professionalism is crucial to this role.
- Professional etiquette in all aspects of the job.
- Excellent calendar management skills.
- Excellent communication skills (verbal and written).
- High level of organization with a strong attention to detail, clarity, accuracy and conciseness.
- Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Nice To Haves
- Bachelor's degree preferred.
- Desire to learn and take on challenging assignments.
Responsibilities
- Manage multiple calendars, schedule meetings, make travel arrangements, prepare expense reports, take notes and summarize meetings.
- Serve as an administrator to appropriate Team Channels, uploading files, keeping them up to date, and keeping the internal stakeholders informed.
- Act as the main point of contact and coordination for all department Purchase Orders, statements of work, and invoice tracking and following the Procure to Pay process.
- Proactively identify needs and gaps, and accordingly making proposals for improvement.
- Have accountability for attention to detail and timely follow-up on assigned tasks.
- Be responsible for coordinating invites, logistics, and execution of Townhalls and other team engagement events.
- Support department projects and initiatives.
- Develop, format, proofread and maintain upkeep of general Excel files, Word documents and PowerPoint presentations.
- Coordinate with Legal and Compliance on managing Expert Service Agreements and any other contracts.
- Have accountability for independently coordinating team meetings including logistics, food, travel, and other arrangements.
- Set up, maintaining files and general correspondence.
Benefits
- Comprehensive medical, dental, and vision coverage and mental health support, annual wellbeing reimbursement, and access to our Employee Assistance Program (EAP)
- Generous paid time off policies, fertility and family-forming benefits, caregiver support, and flexible work schedules with purposeful in-person collaboration
- 401(k) plan with a competitive company match, annual equity awards, and participation in our Employee Stock Purchase Plan (ESPP), and company-paid life and disability insurance
- Company Learning Institute providing access to LinkedIn Learning, skill building workshops, leadership programs, mentorship connections, and networking opportunities
- Employee resource groups, service and recognition programs, and meaningful opportunities to connect, volunteer, and give back
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
