Executive Assistant, Finance and Operations

Warner Music Group•Los Angeles, CA

23h•Onsite

About The Position

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses: Curiosity: We do our best work when we’re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future. Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans. Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we’re committed to keeping the faith, acting with integrity, and delivering on our promises. WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences. Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. A little bit about our team: At Atlantic Music Group, we sit at the intersection of culture and commerce. While our artists define the sound of the future, our Finance and Operations teams build the infrastructure that makes that creativity possible. This role is the connective tissue between three of our most vital internal engines. You will be embedded in the day to day of the Chief Financial Officer, providing the analytical and administrative support necessary to navigate the inner workings of a major music label. You will also work closely with the SVP of Business Operations/GM of 10K, helping to streamline the workflows that keep our business agile. Additionally, you will provide support as needed to the Manager of the Office of the CEO, ensuring that the highest levels of our leadership remain synchronized. By supporting the intersection of these departments, your work directly contributes to our ability and goal to remain a market leader. You aren’t just managing calendars; you are ensuring that the people driving our business strategy have the space and information they need to succeed. Your role: Atlantic Music Group is seeking energetic, highly organized, and proactive, Executive Assistant to support the Chief Financial Officer, as well as the SVP of Business Operations/General Manager of 10K, and the Manager, Office of the CEO as needed. This role requires exceptional professionalism, sound judgment, and unwavering confidentiality, operating within a fast-paced environment at the center of a major music company. The ideal candidate is efficient, enthusiastic, eager to learn, resourceful and a logical thinker.

Requirements

You have acquired a Bachelor’s Degree
Exceptional organizational skills and the ability to manage complex workflows.
Absolute discretion and the ability to handle highly sensitive information.
Strong professionalism in communication, presentation, and follow-through.
Ability to work efficiently and remain adaptable amid shifting priorities
Eager to learn, grow, and expand within the music industry.
Enthusiastic, proactive, and team-oriented with a positive attitude
Ability to logically problem-solve, anticipate needs, and synthesize information.
Proficiency in Google Workspace (Sheets, Slides, Gmail, Forms, etc.).

Nice To Haves

0-2 years of prior experience within the music industry (including internships) or an understanding of its structure and pace—is strongly preferred.

Responsibilities

Maintain an intricate, rapidly shifting calendar with multiple priorities
Coordinate logistics for all meetings, calls, financial review and cross-departmental sessions
Prepare agendas, briefing materials, research packets, decks, and follow-up actions for internal and external meetings.
Handle all domestic and international travel bookings, itineraries, and accommodations (T&E).
Process, track, and reconcile expenses accurately and in a timely manner.
Uphold the highest level of confidentiality across financial information, executive discussions, company initiatives, and internal communications
Assist in preparing materials and coordinating contributors for Board meetings.
Support select personal or administrative tasks to ensure workflow efficiency and executive organization.
Collaborate with financial-adjacent departments across WMG, including Business Development/M&A, COE, Corporate Finance, Legal, and the CFO/CEO offices.
Provide administrative and operational support to the SVP of Business Operations as needed.
Assist in the planning, coordination, and execution of company-wide events
Assist in managing the process of engaging 3rd party consultants.
Support company space planning efforts, including making updates to office layouts and seating plans
Assist in coordinating onboarding logistics in partnership with HR, ensuring new hires have desks, equipment, and access badges on their first day.
Assist in coordinating the standardized office operations across all coasts, including consistent vendors, furniture, and ergonomic setups.
Assist in inventory management and the full lifecycle of company assets, from procurement, storage, digitizing, and decommissioning.
Support select 10K artist-related artist projects and initiatives, including scheduling, preparation of materials, and cross-team coordination.
Partner closely with the CEO’s office to maintain alignment across senior leadership
Step in to support scheduling, preparation, logistics, or administrative tasks during high-volume periods.
Represent the executive offices with professionalism, discretion, and a solutions-oriented mindset when interacting with internal teams, external partners, and industry stakeholders.