Executive Assistant - Enterprise Technology

The Walt Disney Company • Orlando, FL

8d • Hybrid

About The Position

This role sits in our Orlando, FL offices and this person is expected to be on site 4 days/week. As an Executive Secretary in the Enterprise Technology team at Disney Corporate, you will play a pivotal role in supporting up to four (4) Directors, ensuring the seamless operation of their daily activities. This early career position is perfect for an independent worker and problem-solver who thrives in a collaborative, innovative, and strategic environment. Your contributions will be vital in maintaining the efficiency and effectiveness of our world-class team, enabling the greatest storytellers to create unforgettable memories for millions of families globally.

Requirements

• Minimum 3 years of experience in an administrative role supporting a large organization.
• Strong proficiency with Microsoft Office programs (Outlook, PowerPoint, Word, Excel).
• Effective communication skills, including professional handling of communications across all platforms.
• Ability to handle multiple competing priorities and last-minute changes with a calm demeanor.
• Excellent organizational skills and attention to detail.
• Ability to maintain absolute confidentiality.
• Tech-savvy and willing to learn new skills.
• Proactive, resourceful, flexible, and responsible.
• High school diploma or equivalent.

Nice To Haves

• Experience supporting individuals at the Executive level.
• Experience with Microsoft Teams, Slack, SmartSheet, Zoom.
• Experience at The Walt Disney Company.
• Good knowledge of information technology and/or the technology industry landscape.

Responsibilities

• Manage all administrative responsibilities for your executives, including calendar management, meeting coordination, travel planning, and expense report processing.
• Ensure executives are well-prepared for meetings and events by proactively reviewing schedules and resolving conflicts.
• Coordinate logistics for team project events and smaller team celebrations, including travel arrangements, meeting rooms, and catering.
• Attend meetings, take notes, and coordinate follow-up action items.
• Handle confidential correspondence and information with discretion.
• Assist with onboarding new employees, providing a friendly and informative introduction to the team.
• Collaborate with other administrative professionals to manage office supplies and other office management duties.

Benefits

• A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED