Executive Assistant, Engineering

Figma•San Francisco, CA

2d•Onsite

About The Position

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma’s platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us! As an Executive Assistant in Engineering, you’ll be responsible for keeping VPs and their pillars organized as we scale for growth. In this role, you'll work directly with your leaders to manage day-to-day administrative and operational needs, partner closely with their leadership teams, and collaborate cross-functionally within the broader Tech Org. As a strategic partner with an eye for identifying the gaps, you will drive processes, rhythms, and operate as a trusted partner across various stakeholders to drive outcomes. Our Engineering team is growing quickly, which provides an opportunity to have a tremendous impact on the success of our product and Figma as a whole. This is a full time role that will be held from our SF Hub.

Requirements

6+ years of administrative or executive support experience, including direct support of senior leaders
Experience supporting orgs of 150+ people
An affinity for AI and a track record of using creative workflows to improve operational efficiency
Comfort working in a fast-paced environment with frequent context shifts and last-minute changes
Sharp prioritization instincts; you anticipate conflicts and tradeoffs and act on them independently

Nice To Haves

An affinity for Figma and an interest in becoming an expert in our product
Previous experience supporting technical or AI focused teams

Responsibilities

Manage VP’s calendar, meetings, business travel arrangements, expenses, and inbox management
Act as a delegate for the VP, signing off of expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a strategic thought partner to the VP and their leadership team with a focus on engineering operations, process, and long term planning
Identify areas to optimize VP’s time and make recommendations in regard to time management, prioritization and business needs
Drive leadership meetings by organizing the agenda, taking notes, and moving relevant action items forward
Lead large scale planning for monthly and quarterly meetings, coordinating content and slides
Organize in-person leadership offsites, including working with external venues and internal stakeholders
Prepare and/or build materials for the VP within Figma and FigJam and Ad hoc project management