Executive Assistant & Employee Engagement Associate
About The Position
Pagaya is seeking a highly skilled, adaptable, and energetic Executive Assistant to join their team. This role reports directly to the Global Head of People and combines high-level executive support with a strong focus on internal culture and employee experience. The position involves providing primary support to 4-5 key executives, managing their priorities, schedules, and operations. Additionally, the role will support onsite culture initiatives such as happy hours, team-building activities, and engagement programs to enhance the employee experience in the midtown office. The ideal candidate is expected to work with speed, maintain a positive attitude, and possess a service-oriented mindset, willing to handle tasks of any size.
Requirements
- 5+ years of experience supporting multiple senior executives, ideally in a fast-paced or high-growth environment.
- Strong time management skills with the proven ability to juggle competing priorities across multiple executives.
- Clear, professional written and verbal communication.
- High degree of integrity, aligned with our company pace and values, and deeply trusted with sensitive information.
- Willingness to work out of our midtown NYC office 5 days per week, with occasional evening support for events as needed.
Nice To Haves
- Prior experience in office management, event planning, or culture initiatives is a major plus.
- Operate with urgency and efficiency without sacrificing quality, and bring a positive, "can-do" energy to work every day.
- A true team player who is happy to roll up your sleeves to get things done, whether that’s drafting an executive brief or ordering and setting up team lunches.
- Think ahead, anticipate bottlenecks, and propose solutions before being asked.
Responsibilities
- Provide proactive, fast-paced executive support for 4-5 key company executives, including complex calendar management, meeting preparation, and follow-ups.
- Coordinate logistics for domestic and international travel, including agendas, accommodations, and on-the-ground details.
- Support preparation for internal and external meetings by organizing briefing documents, decks, and key materials.
- Track action items and ensure timely follow-up across internal and external stakeholders to keep operations seamless.
- Anticipate needs and provide proactive recommendations to improve efficiency and effectiveness for the leaders you support.
- Maintain a high level of professionalism, judgment, and discretion when handling highly confidential information.
- Partner with other admins across the company to plan, coordinate, and execute onsite employee experience initiatives, including happy hours, catered lunches, team-building activities, and milestone celebrations.
- Act as a cultural ambassador for the office, fostering a welcoming, highly engaged, and inclusive environment.
- Bring a service-oriented mindset to the daily office experience, jumping in wherever needed (e.g., greeting guests, serving/setting up lunch, and ensuring meeting rooms are ready).
- Partner with the Global Head of People to roll out broader engagement and morale-boosting initiatives.
Benefits
- Health, happiness, and productivity go hand-in-hand.
- Benefits programs and perks that allow every Pagayan to do the best work of their life.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
