Executive Assistant & Development Coordinator

Big Fish•Alexandria, VA

1d•Hybrid

About The Position

Keeper Strategies is seeking an Executive Assistant & Development Coordinator to provide high-level administrative and organizational support to the CEO. This is a critical role in a fast-paced, mission-driven environment — you'll keep the CEO operating at full capacity while also playing a meaningful role in donor and funder relationship management. This is a hybrid, full-time position based in the Washington, DC area.

Requirements

Bachelor's degree required
3–5 years of executive support experience, ideally within a nonprofit, philanthropic, or consulting environment
Proficiency in Microsoft Office Suite, Google Workspace, and CRM or donor database tools (Salesforce, HubSpot, or similar)
Experience with Canva or other design tools for marketing materials
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent written and verbal communication skills; high attention to detail
High ethical standards, sound judgment, and professional discretion
Ability to work independently and remotely when needed
Genuine commitment to Keeper's mission and clients' vision; ideological alignment a plus

Responsibilities

Manage the CEO's calendar, including scheduling internal and external meetings, calls, and events
Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries
Prepare and reconcile expense reports, credit card statements, and reimbursements
Serve as the primary scheduling and logistics point of contact between the CEO and internal/external partners
Draft, proofread, and manage correspondence, briefing materials, and presentations on behalf of the CEO
Track deadlines, action items, and priorities to ensure timely follow-up; document key decisions and next steps
Support the CEO in managing donor and funder relationships across multiple clients and projects
Maintain accurate records in CRM or donor tracking systems, including contact information, giving history, and personal details
Track pledges and coordinate with the appropriate financial point of contact when gifts are secured
Draft donor correspondence, acknowledgment letters, and follow-up emails on behalf of the CEO
Assist with donor event coordination, including logistics and preparation of materials or talking points
Provide occasional administrative support to other senior staff; handle confidential information with discretion