Executive Assistant, Development and Corporate/CEO Programs

Council on Foreign Relations

5d•Hybrid

About The Position

The Executive Assistant, Development and Corporate/CEO Programs (EA) will work as part of the Development and Corporate and CEO Programs teams, providing support to CFR’s VP and Chief Development Office and VP of Corporate Member Relations (the principals) and assisting with organizing team meetings and initiatives. The EA will serve as a main point of contact in both the Development and Corporate departments, triaging important updates to the appropriate team members. In addition, the EA acts as a liaison with other departments, especially the Executive Office. The EA is a key presence for the departments and will work a minimum of four days onsite in CFR’s Washington, DC office, with institutional in-person days on Tuesdays, Wednesdays, and Thursdays. This position requires a high level of discretion and confidentiality and the ability to manage relationships both internally and externally.

Requirements

Bachelor's degree preferred, but not required
5+ years of relevant experience
Excellent verbal and written communication skills
Demonstrated attention to detail
Superb customer service skills across all levels of the organization and with external stakeholders
Excellent organization and multitasking skills, with demonstrated proactive ownership and accountability
Proven ability to work in a fast-paced environment, both independently and as part of a team
Able to make decisions and handle sensitive personnel information using sound judgment and discretion
Effective problem-solving capabilities; ability to anticipate patterns and links; looks beyond the immediate problem to the wider implications
Advanced knowledge of Outlook and Microsoft Suite, including Excel and PowerPoint
Experience with budget management
Qualified candidates will have related experience that required judgment, strong writing and editing ability, the ability to prioritize, and experience interacting with various stakeholders from staff to candidates to executive team members

Nice To Haves

Experience with ATS or CRM systems are a plus

Responsibilities

Act as first point of contact for Development and the Corporate and CEO Programs departments, acting as a resource for employees and helping them figure out who to contact about various issues/questions,
Provide support to the VP and Chief Development Officer and the VP of Corporate Member Relations in matters including calendar maintenance, expense reports, contract review, invoices, travel schedules, correspondence, and document management. Provide support for senior department leaders for expense reports and invoices,
Manage departmental budgets, collecting expenses from relevant department members, inputting data into CFR finance platforms/databases, and updating principals and other team members regularly on revenue and expenses,
Attend meetings with the principals, when appropriate, and take notes for follow-up and/or circulation,
Manage action items for the principals and assist with tracking priorities for the departments to ensure cohesion across sub-teams,
Manage department calendars and schedule team meetings, take minutes, and circulate notes to the respective team,
Draft communications and/or other documents, including outreach emails and letters to members and prospects,
Provide a bridge for smooth communication from/to the principal’s offices with leaders and staff across the organization; build important internal and external relationships important to facilitate departmental success,
Provide project support as requested, including researching vendors and making recommendations,
Manage guest meeting logistics and greet guests upon arrival for in-person or virtual meetings,
Support both departments with coverage for in-person events or other all-hands-on- deck situations,
Perform any other duties or tasks as assigned or required.