Executive Assistant & Corporate Receptionist (CBO & CSO)

Riviera Dining Group Inc•Miami, FL

7d•Onsite

About The Position

A highly visible, hybrid role combining elevated corporate reception, office operations, and dedicated executive support. This position serves as a key anchor of the headquarters experience ensuring a polished, seamless environment for guests, teams, and senior leadership, while providing trusted day-to-day assistance to the Chief Brand Officer and Chief Sales Officer.

Requirements

3–5+ years of experience in a hybrid administrative role (Corporate Receptionist, Office Manager, Administrative Assistant, or Junior Executive Assistant) within a fast-paced, professional environment.
Highly polished, composed, and service-oriented presence with excellent interpersonal and communication skills.
Strong hospitality mindset with a natural ability to create elevated, welcoming experiences.
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities seamlessly.
Proactive, anticipatory, and solutions-oriented—able to operate with minimal direction.
Discreet, trustworthy, and comfortable handling sensitive information.
Adaptable and quick to learn new systems, tools, and processes.
Proficient in Microsoft Office Suite (Outlook, Word, Excel) and standard administrative platforms.

Responsibilities

Serve as the first point of contact for all on-site visitors, delivering a warm, polished, and hospitality-driven welcome.
Assess the nature of each visit, notify relevant team members, and escort guests to executive offices, meeting rooms, or HR as needed.
Offer welcome beverages and ensure guests feel supported and cared for throughout their visit.
Maintain an immaculate, elevated reception area at all times—ensuring décor, seating, reading materials, and overall ambiance reflect a premium corporate environment.
Coordinate guest flow and meeting arrivals to support executive schedules and discretion.
Oversee daily organization, cleanliness, and readiness of all shared office spaces, including kitchen, pantry, supply areas, and print stations.
Act as the primary point of contact for office-related needs; proactively identify issues (HVAC, lighting, maintenance, cleanliness) and follow through to resolution.
Manage conference room scheduling and readiness, including pre-meeting setup, hospitality coordination, and post-meeting resets.
Order, track, and manage office and pantry supplies, maintaining optimal inventory levels.
Coordinate snacks, beverages, and refreshments for the office and Executive Team.
Ensure the 6th-floor office is secured and locked at the end of each workday.
Provide administrative and organizational support to the Chief Brand Officer and Chief Sales Officer, ensuring day-to-day efficiency and flow.
Assist with calendar coordination, meeting logistics, and preparation of materials for internal and external meetings.
Handle select confidential correspondence, scheduling requests, and follow-ups with discretion and professionalism.
Support executive-led projects, presentations, research, and ad-hoc requests as needed.
Act as a gatekeeper and liaison, helping prioritize requests and streamline communication when appropriate.
Receive, sort, and distribute mail, packages, and deliveries; manage outgoing correspondence.
Support onboarding processes, including desk setup and coordination with hiring managers.
Coordinate parking access for employees, visitors, and vendors.
Assist with internal culture initiatives such as birthdays, office celebrations, and seasonal moments that enhance employee experience.
Provide flexible administrative support across departments as business needs evolve.