Executive Assistant / Coordinator

PowerCo SE • Mountain View, OK

2d • $84,460 - $109,180

About The Position

PowerCo, a Volkswagen Group company, is driving the future of sustainable energy and clean mobility.
PowerCo Holding US, Inc. plays a key role within the global PowerCo network, supporting strategic initiatives across North America. From our office in Mountain View, CA, we focus on innovative R&D in close collaboration with leading Bay Area partners and help the organization develop strong, future-ready operations across the region.
Our mission reflects our global ambition: shaping the future of sustainable energy. We bring together expertise from Germany, Canada, Spain, Indonesia, and the U.S. to drive impact. By staying close to key market trends and advancing sustainable battery technologies
in the U.S., we strengthen our strategic presence and help build a resilient supply chain for tomorrow’s mobility.You’ll join a diverse and ambitious global team pioneering next-generation battery technologies and clean energy solutions. At PowerCo, we celebrate collaboration, progress, and the spark that turns bold ideas into real impact. From Mountain View, we’re driving work that’s redefining the future of clean mobility worldwide—and you can be part of it.
Join us if you share a vision of making a lasting impact on clean mobility.
This role provides primary administrative support to the CEO of PowerCo US and secondary support to other managers within PowerCo US.

Requirements

• Minimum 3 years of Administrative Assistant experience with executives
• Experience managing calendars
• Experience preparing presentations and meeting materials at a board level
• Ability to coordinate travels and logistics
• Advanced proficiency in Microsoft Office Suite (esp. Power Point)

Nice To Haves

• Exceptional organizational and planning skills
• Excellent communication and collaboration skills, with experience working cross-functionally
• High level of discretion and confidentiality
• Excellent time management and deadline discipline
• Proactive, detail-oriented problem solver able to work independently and manage competing priorities
• Strong interpersonal skills and ability to work with senior stakeholders

Responsibilities

• Act as the first point of contact for the CEO
• Manage and optimize the CEO’s calendar (meeting coordination, preparation blockers..)
• Manage business travels (booking, logistics..) and travel expense reports
• Coordinate logistics for internal and external meetings, workshops and (team) events
• Support the CEO in meeting and workshop preparation, including agendas, key messages and documents
• Help structure workflows, decision preparation and information flow
• Maintain open point lists and track follow-up actions to ensure execution
• Support internal communication drafts (announcements, all hands meetings)
• Prepare documents and align them with stakeholders.
• Assist in managing projects or workstreams.
• Flexible schedule to support global time zones and occasional after-hours meetings

Benefits

• Attractive Remuneration: The expected competitive compensation range for this position as base salary is $84,460 - $109,180 USD, plus target amount of short term incentive plan of 8%.
• In addition we offer competitive benefits: our program is flexible to allow you to make the selections and get the coverage you need.
• Pension and Retirement Savings: We contribute to a Registered Pension Plan and matching contribution to a retirement savings plan
• Employee Assistance Plan: We offer an Employee Assistance Plan which can support you in mental health, physical wellness and overall wellbeing.
• Access to Volkswagen Group of America Company cars leasing program
• Vacation Allowance: We offer our employees competitive paid time off. Plus, you don’t need to take any vacation days from December 24 to December 31.
• Opportunities for development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed