Office Coordinator & Executive Assistant

Breakaway•Columbus, OH

10h•Onsite

About The Position

Breakaway Group is a premier entertainment and music festival multimedia company producing the largest independent touring music festival in North America, spanning 13 cities over 9 months. With a focus on underserved markets, Breakaway delivers a premium two-day EDM/Pop festival experience — featuring an ever-evolving lineup of top artists — directly to where fans live, work, and play. THE ROLE Breakaway is seeking a highly organized and proactive Office Coordinator & Executive Assistant to serve as a central operational partner within our Columbus headquarters. This role is a true hybrid position, balancing hands-on office operations with executive support for company leadership. You will be responsible for maintaining a high-functioning workplace environment while also helping leadership stay organized, prepared, and efficient in a fast-moving company. You will keep the office running smoothly while supporting leadership with scheduling, logistics, and day-to-day administrative needs. The ideal candidate is detail-oriented, resourceful, and anticipates needs before they arise. This role is best suited for someone who enjoys ownership, structure-building, and being a reliable point of coordination across teams. This is an in-office role based in Columbus, Ohio. Candidates must be local or willing to relocate.

Requirements

1–3+ years of experience in administrative support, operations coordination, or office management
Located in or willing to relocate to Columbus, Ohio
Experience supporting leadership or executives in a professional environment
Strong organizational and time-management skills
Ability to manage multiple priorities in a fast-paced environment
Clear written and verbal communication skills
High attention to detail and strong follow-through
Comfortable handling confidential information
Proactive problem-solver who takes initiative
Experience coordinating travel logistics and scheduling
Proficiency in Google Workspace and Microsoft Office
Positive attitude and team-first mindset

Nice To Haves

Experience in entertainment, events, agency, or startup environments is a plus

Responsibilities

Manage daily operations and organization of the Columbus office
Maintain office supplies, equipment, kitchen, and inventory
Distribute and route physical mail, scan and forward documents, and coordinate check deposits
Maintain and manage employee office parking passes
Issue office keys and assist with access for employees, visitors, and contractors
Perform light daily tidying and coordinate cleaning services and maintenance vendors
Coordinate office vendors, building management, and service providers
Welcome and assist office visitors and guests
Prepare meeting rooms and reset shared spaces after meetings
Coordinate occasional catering, meals, and meeting materials
Manage general office environment (workspace setup, TVs, music, and shared areas)
Support employee onboarding logistics and workspace setup
Maintain shared resources and internal documentation
Assist with office improvements, furniture orders, and workspace projects
Occasionally adjust in-office schedule to support meetings, guests, or office projects outside standard office days
Provide day-to-day administrative support to the Co-Founder and in-office leadership team
Manage calendars, scheduling, and meeting coordination
Coordinate travel arrangements and maintain itineraries
Serve as a point of contact for internal and external coordination related to leadership
Prepare agendas, presentations, and meeting materials
Track follow-ups and action items
Screen and prioritize incoming requests and communications
Assist with expense tracking, invoices, and administrative reporting
Support logistics for leadership meetings and company initiatives
Maintain confidential files, records, and documentation
Assist with occasional administrative tasks and local errands for the Co-Founder as needed