Executive Coordinator
About The Position
At Freddie Mac, our mission of Making Home Possible is what motivates us, and it’s at the core of everything we do. Since our charter in 1970, we have made home possible for more than 90 million families across the country. Join an organization where your work contributes to a greater purpose. Position Overview: Do you thrive in a fast-paced environment and excel at multitasking and anticipating needs? Are you meticulous about details? We are seeking a well-organized and motivated individual to provide administrative support to our I&CM’s VP-BTO and VP-Head of Modeling, executives in the Investments & Capital Markets (I&CM) division. We are looking for someone that is discreet, reliable, resourceful, and collaborative and brings a positive attitude to everything that they do. Apply now and learn why there’s #MoreAtFreddieMac! Our Impact: I&CM is responsible for executing liquidity, financing, credit risk transfer, and derivative transactions as well as managing Freddie Mac’s portfolio of single-family securities and loan investments. We also lead an expanding portfolio of enterprise-level functions for Freddie Mac related to risk management and payments processing. Your Impact: You will be essential in driving organization, efficiency, and productivity within the I&CM BTO and Modeling functions. Because calendar management will be a significant part of your job, you will interact with various executive assistants across our company, including those supporting our most senior executives.
Requirements
- Bachelor's Degree in Secretarial Science, Business Administration or related discipline and or equivalent work experience
- Minimum of 10 years of experience supporting senior-level executives
- Proficiency in Microsoft Office (particularly Outlook, Teams, and PowerPoint)
- Strong interpersonal and communication skills
- Flexibility to work overtime, if needed
- Strong attention to detail in a fast-paced/changing environment.
- Ability to work well under pressure and successfully prioritize tasks.
- Sound judgment along with diplomacy and tact.
- Proven problem-solving skills.
- Team player and ability to build partnerships with personnel at all levels.
- Strong work ethic and sense of urgency.
Responsibilities
- Manage the calendars of I&CM’s VP-BTO and VP-Head of Modeling, and other executives; this includes prioritizing meeting requests, resolving scheduling conflicts in a proactive and efficient manner and securing meeting rooms and video services.
- Make travel arrangements and prepare expense reports, ensuring accuracy and adherence to corporate policies and division guidelines.
- Navigate the company’s internal resources to collect information, obtain services and resolve issues (e.g., technology requests) in a timely and efficient manner.
- Organize key team events and activities, including all-hands meetings.
- Coordinate with and greet outside visitors in a professional manner, as needed.
- Produce accurate correspondence and other written materials, as needed.
- Handle general administrative duties such as ordering of supplies and new hire support.
- Promote a collaborative environment, providing back-up support and coverage for other I&CM administrative assistants, as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
