Executive Coordinator

Akima, LLC

7h • $100,000 - $104,000 • Onsite

About The Position

Tuvli, an Akima company, is hiring for an Executive Coordinator to support our DoS client located in Washington, DC.

Requirements

• Minimum of five (5) years of senior executive-level management and administrative experience in organizations of similar size and scope (will accept fewer years of experience with College Degree in Business Administration)
• The ability to analyze and synthesize data to produce executive-level intelligence and autonomously determine the most effective communication strategies for internal and external dissemination.
• Active Secret clearance.

Responsibilities

• Direct and oversee front Office operations, establishing professional standards and interpreting complex Senior Executive Service (SES) protocols.
• Strategically manage stakeholder engagements and visitor relations, utilizing high-level diplomatic communication to represent the directorate’s mission.
• Analyze and synthesize data to produce executive-level intelligence; autonomously determine the most effective communication strategies for internal and external dissemination.
• Exert authority over executive time management, prioritizing competing demands and resolving complex scheduling conflicts to optimize leadership efficacy.
• Orchestrate comprehensive mission support, ensuring leadership readiness by vetting incoming requests and determining necessary preparatory actions.
• Formulate and refine official policy correspondence and memoranda, exercising quality control over tasker management based on broad strategic objectives.
• Evaluate and triage high-level communications, determining the appropriate course of action or delegating to senior personnel as necessary.
• Liaise with and facilitate engagements for high-ranking officials, ensuring all interactions align with organizational prestige and protocol.
• Govern office environment standards and resource allocation, making independent decisions regarding facility requirements and logistical readiness.
• Supervise security administrative protocols, ensuring organizational compliance with clearance and access regulations for all personnel.
• Develop and implement sophisticated records management systems to ensure the integrity and accessibility of high-level institutional knowledge.
• Administer complex logistical frameworks for government travel, ensuring specialized compliance with Joint Travel Regulations (JTR) and budget constraints within the E2 Solutions system.

Benefits

• The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits.
• Paid Time Off (PTO) is offered to regular full-time and part-time employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed