Executive Assistant, Connected Care Strategy

Philips • Cambridge, MA

3d • $37 - $59 • Onsite

About The Position

Executive Assistant, Connected Care Strategy Reporting to the Head of Strategy and Business Development, Connected Care, this role will also support the Connected Care Chief of Staff executing EA activities with excellent judgment and discretion, based in Cambridge, MA. Your role: Performs pro-actively and independently the full range of executive administrative tasks which involves a very high level of responsibility and are of a confidential nature (calendar management, meetings, plan video/conferences, travel arrangements, expense report etc.), aligning activities and processes with the demands of the executives or departments supported. Collaborate and coordinate with other Executive Assistants globally and across North America, sharing knowledge with a continuous focus on improvements in purpose of tools, processes, and approaches with others. Navigate complex and detailed travel plans, itineraries, and documents for travel-related meetings (both domestic and international) and process related expense reports. Organize, coordinate and host meetings and events including pre-meeting setup, communicating agenda, note taking, tracking and follow up on identified action items. Responsible for the department procurement cards and purchase orders processing Support new employee onboarding activities (initial introductory meeting scheduling, coordinating equipment set-up with IT, and coordinating badge procurement) when needed You're the right fit if: You’ve acquired 4 + years of work experience in an executive assistant role in a dynamic and global environment. Strong experience in calendar management, expense reporting and international travel management, required. Your skills include administrative procedures and proficiency with Outlook, Microsoft Office, Workday, Concur and ability to learn new tools; strong oral and written communications to create e-mails and announcements, PPT savvy to support with major presentations as well as working closely with employees and leadership. You have an Associate’s or Bachelor’s degree in a related field, preferred or equivalent. You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position. You’re also available in the Cambridge office for at least 3 days a week, required and you are a pro-active problem preventer who takes initiative and makes independent decisions. You possess a hands-on mentality, are self-motivated, detail-oriented, with meticulous organizational skills. You know how to set priorities under pressure and manage time and workload. Ability to exercise discretion and apply good judgement in making decisions and work independently and as part of a team, are a must. How we work together We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations. This is an office role. About Philips We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others. Learn more about our business. Discover our rich and exciting history. Learn more about our purpose. Learn more about our culture. Philips Transparency Details The pay range for this position in MA is $37/hour to $59/hour. The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity. In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here. At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case. Additional Information US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future. Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Cambridge, MA. #LI-PH1 #ConnectedCare This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration. Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace. At Philips, we believe that every human matters. As a global health-tech leader, we focus on improving people’s health and wellbeing through meaningful innovation. The people who work here share our passion and are motivated to bring this purpose to life. For more than 130 years, we have been creating technologies and innovations that improve people's lives and support healthcare practitioners. Headquartered in the Netherlands and operating in more than 100 countries globally, we focus our advanced technology and deep clinical and consumer insights on Precision Diagnosis, Image Guided Therapy, Enterprise Informatics, Monitoring/ Connected Care, Sleep & Respiratory Care and Personal Health. Together, we deliver better care for more people because we believe that every human matters. That's why we're taking steps to create an environment where we acknowledge and embrace our differences and uniqueness and listen to and value each other's views. When people feel cared for and listened to, they bring their best qualities to work, leading to better collaboration, communication, innovation and success. It is the policy of Philips to provide equal employment and advancement opportunities to all qualified employees and applicants for employment without regard to race, color, religion, sex, pregnancy/childbirth or related medical conditions, age, ethnic or national origin, sexual orientation, gender identity or expression, physical or mental disability, genetic information, citizenship status, veteran or military status, marital or domestic partner status or any other characteristic protected by law. As an equal opportunity employer, Philips is committed to fostering a culture where all are treated with respect and professionalism. To ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance. Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace. Know Your Rights

Requirements

• 4 + years of work experience in an executive assistant role in a dynamic and global environment.
• Strong experience in calendar management, expense reporting and international travel management, required.
• Skills include administrative procedures and proficiency with Outlook, Microsoft Office, Workday, Concur and ability to learn new tools; strong oral and written communications to create e-mails and announcements, PPT savvy to support with major presentations as well as working closely with employees and leadership.
• Available in the Cambridge office for at least 3 days a week, required
• Pro-active problem preventer who takes initiative and makes independent decisions.
• Possess a hands-on mentality, are self-motivated, detail-oriented, with meticulous organizational skills.
• Know how to set priorities under pressure and manage time and workload.
• Ability to exercise discretion and apply good judgement in making decisions and work independently and as part of a team, are a must.

Nice To Haves

• Associate’s or Bachelor’s degree in a related field, preferred or equivalent.

Responsibilities

• Performs pro-actively and independently the full range of executive administrative tasks which involves a very high level of responsibility and are of a confidential nature (calendar management, meetings, plan video/conferences, travel arrangements, expense report etc.), aligning activities and processes with the demands of the executives or departments supported.
• Collaborate and coordinate with other Executive Assistants globally and across North America, sharing knowledge with a continuous focus on improvements in purpose of tools, processes, and approaches with others.
• Navigate complex and detailed travel plans, itineraries, and documents for travel-related meetings (both domestic and international) and process related expense reports.
• Organize, coordinate and host meetings and events including pre-meeting setup, communicating agenda, note taking, tracking and follow up on identified action items.
• Responsible for the department procurement cards and purchase orders processing
• Support new employee onboarding activities (initial introductory meeting scheduling, coordinating equipment set-up with IT, and coordinating badge procurement) when needed

Benefits

• Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree