Executive Assistant - Strategy Team Leadership
About The Position
The STRATEGY DIVISION, UW MEDICINE , has an outstanding opportunity for an EXECUTIVE ASSISTANT to the STRATEGY LEADERSHIP TEAM . In this role, the Executive Assistant will primarily support three leaders in the growing Strategy Division of the Office of the President. The Executive Assistant will act as a primary administrative liaison, ensuring seamless communication and coordination across the organization The Strategy Division leads strategy development, business development, service delivery planning and execution for UW Medicine, inclusive of Harborview Medical Center, UW Medical Center and in collaboration with integrated partners such as Fred Hutch Cancer Center and Seattle Children's Hospital All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. Join our mission to make life healthier for everyone in our community
Requirements
- Bachelor's degree in business administration, communications or related field
- Minimum of 5 years of progressively responsible administrative experience supporting senior leaders.
- Demonstrated experience managing complex calendars, high-volume communication, and multiple competing priorities.
- Exceptional written and verbal communication skills.
- Ability to handle highly sensitive and confidential information.
- Strong organizational skills with attention to detail, accuracy, and follow-through.
- Proficiency with Microsoft Office Suite, Outlook, and other productivity tools
- An equivalent combination of education and experience may substitute for stated requirements
Responsibilities
- Independently manage complex calendars for the Strategy Division senior leadership, prioritizing high-impact meetings, strategic engagements, and critical deadlines
- Ensure optimal time management in line with strategic priorities
- Oversee and manage cross-functional projects, including developing and implementing organizational processes, managing high-stakes deliverables
- Serve as a key point of contact and administrative liaison between the Strategy Division senior leadership team, and internal/external stakeholders across UW Medicine, ensuring seamless communication and collaboration between departments
- Design and implement data management systems to improve operational efficiency and access to essential information across teams, enhancing decision-making and reporting capabilities for the Strategy Division
- Draft and distribute executive communications, including strategic updates, presentations, and high-level reports for senior leadership and external stakeholders. Ensure timely and accurate communication of complex, confidential, and time-sensitive information
- Provide advanced support for executive committees and key meetings, including agenda development, materials preparation, minute-taking, and follow-up on action items
- Manage communication with key stakeholders across UW Medicine and external entities, including government officials, community leaders, and partner organizations. Maintain professionalism and a high standard of service excellence in all interactions
Benefits
- Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
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What This Job Offers
Job Type
Full-time
Career Level
Executive
