Executive Assistant (Leadership Team)

Beveridge & Diamond PC • Washington, DC

11d • $90,000 - $130,000 • Hybrid

About The Position

At Beveridge & Diamond, we do not just practice environmental law—we define it. With more than 170 lawyers across seven U.S. offices and a legacy spanning five decades, we are The Environmental Law Firm. We combine the sophistication and reach of larger firms with the focus and agility of a boutique, counseling the world’s largest companies, industry associations, and municipalities on complex and rapidly evolving environmental issues.

We are seeking an Executive Assistant (EA) who will be a high-level, proactive administrative and operational support to the Firmwide Managing Principal, the Management Committee, and the C–Suite leaders. The EA will serve as a critical partner to leadership, coordinating both administrative and strategic functions across departments. This team is seeking an experienced EA with a proven ability to deliver high-quality work while seamlessly managing the day-to-day needs of senior firm leadership, anticipating needs, preparing materials for decision-making, managing complex schedules and priorities, coordinating sensitive communications, and serving as a trusted liaison to internal and external stakeholders. This position requires exceptional judgment, confidentiality, organization, and professionalism and will have regular interaction with Firm leadership, clients, and business professionals at all levels.

Requirements

• Bachelor’s degree or higher from an accredited institution.
• 5-7 years of executive assistant experience, preferably supporting senior leadership or C-Suite executives; law firm or professional services experience strongly preferred.
• Demonstrates the highest level of integrity, discretion, and professionalism in handling confidential and sensitive information
• Exercises sound independent judgment and serves as a trusted gatekeeper for executive time, communications, and priorities
• Demonstrates strong understanding of organizational priorities, executive decision-making, and business context
• Demonstrates a self-starter mindset with the ability to take initiative and work independently
• Applies strong analytical, organizational, and problem-solving skills to manage complex tasks
• Demonstrates excellent time management skills with the ability to balance competing priorities and meet deadlines in a fast-paced environment
• Communicates clearly and effectively, both verbally and in writing, with individuals at all levels of the organization
• Collaborates effectively across departments and builds strong working relationships
• Demonstrates advanced proficiency in Microsoft Office 365, collaboration tools, document management systems such as iManage, and virtual meeting platforms
• Maintains flexibility to work occasional overtime, early mornings, or evenings to support executive and firm needs
• Ability to lift up to 30 pounds (full banker box weight).

Responsibilities

• Support the Firmwide Managing Principal, the Management Committee, and C-Suite leaders by managing a range of administrative duties including creating and managing various documents such as correspondence, memos and presentations, ensuring they meet the highest standards of accuracy and clarity.
• Manage complex calendars, including scheduling meetings, conference calls, client engagements, travel, and internal events.
• Prioritize and coordinate competing demands to ensure the Firmwide Managing Principal, the Management Committee, and C-Suite are supported accordingly.
• Manage, organize, and distribute agenda and supporting materials for Shareholder and Management Committee meetings; maintain meeting minutes and vote tallies, and save all materials in appropriate workspace on the Firm’s document management system.
• Manage and organize records, files, and documents efficiently, implementing robust record-keeping methods to facilitate easy retrieval of Firm material.
• Support Firmwide Managing Principal and Talent team on logistics and materials for strategic growth initiatives.
• Coordinate logistics for internal and external meetings and events, including materials preparation, technology setup and testing, catering, and follow-up actions.
• Support budgeting, invoice processing, expense reporting, and financial tracking.
• Assist with special projects and initiatives related to firm operations, governance, business planning, and strategic priorities.
• Serve as a point of contact between the Firmwide Managing Principal/C-Suite and attorneys, business professionals, clients, vendors, and external stakeholders.
• Build strong working relationships across departments (Finance, HR, IT, Marketing, Talent, Administration, Practice Group Leaders, etc.).
• Facilitate timely communication flow, ensuring executives are informed and aligned on Firm priorities.
• Coordinate cross-departmental initiatives, ensuring deadlines are met and progress is tracked.
• Support planning and execution of leadership meetings, retreats, events and firmwide communications.
• Maintain awareness of legal industry dynamics and law firm operational practices.

Benefits

• Health & Insurance Coverage: Medical, prescription drug, and dental coverage; life and AD&D insurance; disability insurance; and voluntary coverage options such as supplemental life and AD&D insurance, vision coverage, identity protection, accident insurance, critical illness insurance, hospital indemnity insurance, and long-term care insurance.
• Retirement & Savings: 401(k) retirement savings plan; flexible spending accounts (health care and dependent care); a health savings account; and a Section 529 college savings plan.
• Additional Benefits: Pre-tax transportation program; employee assistance program (EAP); and temporary back-up care for children, adults, and elders.
• Generous Paid Time Off: We believe in the importance of work-life integration and time to recharge. Our paid leave benefits include a generous allotment of vacation days, paid sick leave, along with paid holidays. We also provide various types of leave to support life’s important moments, including parental leave, bereavement leave, and other leaves of absence in accordance with applicable laws and firm policies.
• Other Compensation: In addition to base salary, employees may be eligible for other forms of compensation, such as overtime pay (if applicable), bonuses, and other performance-related incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level