Sr. Executive Assistant - Strategy Office

City of Hope•Duarte, CA

About The Position

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. The Senior Executive Assistant will be responsible for the coordination of activities (operations and planning) and ensuring timely flow of information to and from the executive office. This role is responsible for handling details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. In this position you will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines and organize and maintain effective administrative processes. In addition, you will be responsible for coordinating and preparing presentations, reports, and correspondence.

Requirements

5 + years of experience in administrative & secretarial support at an Executive level.
Possesses high level of administrative and secretarial skills & versatility in use of PCs and related office software.
Excellent organizational skills.
Demonstrated experience in building effective professional relationships.

Nice To Haves

Bachelor’s degree preferred. Experience may substitute for minimum education requirements.

Responsibilities

Schedule & maintain calendar of appointments, meetings, & travel itineraries. Coordinate related arrangements.
Assist executive in maintaining & keeping scheduled appointments, meetings, etc.
Prepare & distribute minutes of meetings. Initiate follow-up on items discussed in meetings.
Collect documentation and submit expense reimbursement.
Open, read and prioritize incoming mail. Gather background information for executive to reply to issues posed in correspondence and other queries.
Initiate routine and some non-routine correspondence & memoranda. Draft correspondence for executive’s final approval.
Compile, compute, summarize & analyze data for special reports.
Plan, organize and prioritize special projects.
Take and transcribe dictation of a complex and confidential nature.
Have regular exposure to highly confidential information & files.