Executive Assistant - Compliance (Raleigh, NC)

First Citizens Bank•Raleigh, NC

16h•Onsite

About The Position

This position will support the Chief Compliance Officer. The ideal candidate will perform a wide range of administrative and staff support duties at an advanced complexity level. Performs successfully in high pressure situations with strict deadlines. Assists with extensive multi-calendar scheduling. Coordinates special projects for a department, including reporting, developing timelines, meeting minutes and meeting agendas and performs other duties as related to administration. Enhances workflow by assisting with documentation, communication, and scheduling. Interfaces with all levels of leadership and associates within assigned business unit. Acts as a department liaison or resource through knowledge of daily operations.

Requirements

Bachelor's Degree and 1 years of experience in Advanced Administrative OR High School Diploma or GED and 5 years of experience in Advanced Administrative
Must be able to handle sensitive/confidential information requiring a high level of discretion
Must have excellent verbal and written skills

Nice To Haves

Minimum 3 – 5 years of supporting Senior Level staff through administrative or other activities
Strong planning and organizational skills

Responsibilities

Responsible for proactive administrative, logistical, and technical support, assessing and resolving issues that affect daily operations.
Ensures functionality and accessibility of office equipment, supplies, and facilities.
Coordinates special projects and acts as a department representative within the Bank.
Prepares and maintains a variety of records, performing activities including copying, printing and filing.
May create presentations or other items to assist in business goals.
Maintains department calendars and schedules.
Coordinates meetings, travel plans, and other events effectively, arranging all necessary logistics and materials.
Collaborates successfully with management and associates in completion of daily administration duties.
Maintains open and positive communication when receiving, answering, and directing department correspondence.
Work closely and collaborate with Risk Administrative Assistants.
Assist in distribution of team announcements and communications, logistics of offsites and day-long events, and coordination of team events.
Assist with onboarding of new hires (FTE and contractors).
Assist with domestic and international travel arrangements and preparing travel itineraries.
Process vendor SOWs, invoices and onboarding.
Process expense reports and manage expense approvals with leader’s guidance.
Process/approve UAP system access requests with leader’s guidance.
Assist in building/maintaining and updating all team sites. (e.g. SharePoint, Teams)
Using and troubleshooting virtual conference tools.