Executive Assistant, Cloud

CDW•Virtual - Illinois, IL

6d•$86,000 - $119,600

About The Position

The Executive Assistant supports senior and executive leadership with daily, monthly and quarterly responsibilities related to internal and external stakeholders. This role takes initiative in providing administrative and operational support, creates capacity for leaders, and helps drive effective coordination, communication and follow-through across the organization.

Requirements

Bachelor’s degree and 5 years of experience coordinating projects or supporting work at an executive-level OR 9 years of experience coordinating projects or supporting work at an executive-level

Nice To Haves

History of maintaining confidentiality in working with private and sensitive information.
Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint), with demonstrated interest or experience using AI tools, Copilot, automation or workflow tools to improve productivity.
Demonstrated strong judgment and professionalism when interacting with executive leadership, customers, partners, and other senior stakeholders.
Strong organizational and time management skills, with the ability to be resourceful and creatively problem solve.
Strong interpersonal skills; team player with ability to deal effectively with individuals at all levels.
Excellent verbal and written communication skills with the ability to positively and professionally interact with all coworkers across CDW, including executive leadership and external stakeholders.
Demonstrated ability to take initiative and work independently with little direction.
Proactive mindset with the ability to identify opportunities to reduce manual work, improve processes and create capacity for leadership.
History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines.
Flexible approach to work and the ability to work when needed to meet deadlines, including nights and/or weekends.
Demonstrated working experience in event planning, meeting coordination, and partner and vendor relations.
Experience coordinating complex meetings across senior executives, external partners, customers and executive assistants.
Ability to track action items, commitments and follow-ups from leadership meetings.
Influential with others, tailoring communication to the needs of the target audience.
Demonstrated influence without authority.
Proficient negotiation and persuasion skills, with the ability to enable win-win resolutions.
Ability to pay critical attention to detail.
Demonstrated knowledge of the business, organization and solutions that are the backbone of the organization.
Demonstrated ability to manage expense reports and travel requests, while managing timelines.
Proven track record of successfully supporting the needs of project team members and internal stakeholders (locally and virtually).
Ability to effectively resolve conflict with appropriate escalation.
Solid understanding of social media usage including but not limited to LinkedIn, Facebook, Twitter, YouTube, forums, wikis and blogs.

Responsibilities

Manage complex executive calendar and scheduling needs, including internal and external meetings with senior leaders, customers, partners and partner executive assistants.
Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to securing meeting location, travel, accommodations, catering, equipment/supplies, etc.
Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations.
Track follow-ups, commitments and action items from leadership meetings to support accountability and meeting effectiveness.
Assist with special projects which may include research, business operations support, or specific personnel and organizational development initiatives.
Identify recurring administrative or operational friction points and proactively recommend process improvements, tools, templates or automation where appropriate.
Support leadership operating rhythms by helping coordinate meetings, materials, action tracking and follow-up discipline.
Plan all aspects of Executive’s travel.
Process expense reports, requisitions, invoices, PO’s and new hire needs to ensure timely support and vendor payment.
Effectively interact with all stakeholders including internal and external customers, developing collaborative relationships across CDW to ensure positive results.
Arrange all aspects of department gatherings, leadership meetings and events, including location, set-up, food, activities and related logistics.
Create professional PowerPoint presentations and executive-ready materials.
Maintain department lists, department and senior level organizational charts, and other team resources as needed.
Act as a department liaison when appropriate.