Executive Assistant (Chief of Staff)
About The Position
We're looking for an Executive Assistant who operates more like a thought partner and builder than a traditional admin. This role sits at the intersection of executive support, systems thinking, and project execution. You'll work closely with the principal to figure out priorities, solve problems, build processes from scratch, and turn ideas into actual output. There is no fixed task list here. You'll need to ask the right questions, identify what needs to happen next, and operate confidently in an environment where things are still being built. If you thrive on ambiguity and can move between strategic brainstorming and hands-on execution without losing momentum, this role is a strong fit.
Requirements
- Experience in an EA, chief of staff, operations, or strategic support role where you were trusted to figure things out rather than follow a defined playbook
- Strong critical thinking and problem-solving instincts, identifying what needs to happen and acting on it
- Comfortable operating in ambiguous, fast-moving environments without a clearly defined daily structure
- Resourceful and proactive, asking the right questions and closing the loop without being told
- Strong written and verbal English communication across both async and real-time formats
- Organized and detail-oriented, managing multiple threads simultaneously
- Discretion and trustworthiness when handling personal, family, or sensitive matters
Nice To Haves
- Technical background, including familiarity with developer tools, product thinking, or systems design
- Experience building internal tools, workflows, or SOPs from scratch
- Background supporting a founder, solo operator, or early-stage startup
- Comfort with tools like Notion, Zapier, or similar productivity and automation platforms
Responsibilities
- Work directly with the principal to identify priorities, clarify direction, and determine what needs to happen next
- Serve as a sounding board for ideas, new initiatives, and problem-solving sessions
- Translate ambiguous challenges into clear next steps and actionable plans
- Communicate proactively via WhatsApp, email, and Zoom, including async updates when the principal is traveling
- Build workflows, systems, and processes from scratch, documenting them as they're developed
- Identify gaps in how things are running and propose improvements without being asked
- Take on short-term projects and drive them to completion, turning ideas into concrete documents, plans, or systems
- Manage multiple initiatives simultaneously without losing track of details
- Handle personal and family-related tasks delegated by the principal with discretion and complete confidentiality
Benefits
- Paid Time Off according to company policy
- Holidays observed according to company guidelines
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
