Executive Assistant/Chief of Staff - Boutique PR Firm - Beverly Hills (Hybrid)

Burke+Co•Beverly Hills, CA

2d•Hybrid

About The Position

BURKE+CO.’s client, a boutique public relations and communications firm in Beverly Hills, is seeking an Executive Assistant/Chief of Staff to support the CEO and close-knit team. The role works closely with the CEO, interacts with high-profile clients, and helps oversee smooth office operations. It offers variety in a dynamic environment and room to take on additional responsibilities and grow within the company. The position is divided between executive support (80%) and office management (20%). Executive support includes high-level administrative assistance to the CEO, communications and travel coordination, expense tracking, invoice and payment support, project research, meeting and presentation preparation, and supporting other team members. Office management includes overseeing daily operations, welcoming guests, managing supplies and mail, and preparing for meetings, internal events, and client visits. The position is hybrid, with three to four days onsite in Beverly Hills, California. Compensation is a base salary of $115,000 to $125,000, plus bonus and benefits; exact compensation varies based on skills, experience, and expertise.

Requirements

At least 3 years of administrative support experience.
Bachelor’s degree required.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Discretion, professionalism, and sound judgment when handling sensitive information.
Tech-savvy and comfortable with standard office tools.
Flexible, adaptable, and willing to help wherever needed.
Self-starter who anticipates needs and takes ownership.
Polished and personable, and comfortable interfacing with high-profile clients.
Team player who enjoys being both strategic and hands-on.

Nice To Haves

Background in venture capital, private equity, investment management/family offices, or legal work is highly preferred.

Responsibilities

Provide high-level administrative support to the CEO, including complex calendar management, scheduling across time zones, and meeting coordination.
Handle travel arrangements, itineraries, and expense tracking.
Handle incoming and outgoing communications.
Work with the bookkeeper to prepare client invoices and track payments.
Support project teams with client research and contribute to brainstorming sessions.
Prepare materials for meetings, presentations, and client engagements.
Support other team members as needed.
Represent the CEO and firm positively in all interactions.
Oversee day-to-day operations of a small office.
Greet incoming clients and guests.
Manage office supplies, organization, incoming mail, and basic office needs.
Plan and prepare for team meetings, internal events, and client visits.
Assist with ad hoc projects and tasks as needed.