Executive Assistant & Charitable Giving Program Manager

Vasion•St. George, UT

32d•Hybrid

About The Position

Vasion is on the lookout for a dynamic EA & Charitable Giving Program Manager, someone who embodies our core values and is eager to contribute to our innovative, growing team. Committed to making digital transformation attainable for everyone, Vasion builds integrated SaaS solutions that simplify business processes. With 400+ employees worldwide and offices in St. George, Utah, the UK, Germany, and Lehi, Utah, we offer a flexible working environment where collaboration takes center stage. Position Summary In this pivotal role, you will provide comprehensive administrative support to the CEO while managing and enhancing the company's charitable giving program. This hybrid role requires exceptional organizational skills, proactive communication, and a passion for community engagement. The ideal candidate will be detail-oriented, possess exceptional problem-solving skills, and have a passion for charitable giving. This role is located in Saint George, Utah.

Requirements

3+ years of experience as an executive or administrative assistant or in a similar role, preferably supporting C-suite executives or the CEO
Experience in managing charitable programs or initiatives strongly preferred
Strong organizational and multitasking skills with the ability to support multiple priorities
Excellent communication skills, both verbal and written, with a keen attention to detail
Proficiency in office software including Google Suite, Gmail, and project management tools; mindset toward digitalization and aptitude for learning new technologies
Proficiency in Excel and Google Sheets, including the ability to manage and track budgets, financial data, and reporting
Highly motivated, results-driven attitude with a collaborative spirit
Experience in event planning and management
Ability to handle sensitive information confidentially
Strong problem-solving skills and adaptability to a fast-paced environment

Responsibilities

Manage CEO calendar, appointments, and travel arrangements (transportation and accommodations)
Maintain the highest level of discretion and confidentiality in all matters related to the CEO, executive team, and sensitive company information
Monitor and maintain CEO email inbox, ensuring it remains organized, clutter-free, and focused on priority correspondence
Handle expense reports and reimbursements
Serve as primary point of contact for all employees and external contacts, acting as gatekeeper of information
Provide decision support through research and insights to assist with informed decision-making
Manage and organize company documents and records
Coordinate catering for monthly birthday lunches and working lunches
Provide ad hoc support for other executives, board of directors (board meetings, project coordination), and CEO errands
Work collaboratively within a team of EAs, providing support across shared projects, company events, and planning initiatives
Anticipate and manage CEO office needs, including pantry and office supplies, workspace improvements, and end-of-day office procedures
Work directly with the CEO on all charitable giving initiatives and priorities while reporting to the Chief People Officer
Oversee the structure and scalability of charitable giving program and processes, ensuring clarity and efficiency
Build and maintain relationships with charitable partners (e.g., BASICS International), serving as the primary organizational liaison
Lead the charitable giving committee and coordinate efforts of employee and community volunteers
Research, plan, and manage correspondence for potential and active charitable giving projects
Oversee implementation of funded projects, ensuring transparency, effectiveness, and alignment with organizational goals
Develop and manage the charitable giving budget, oversee fund allocation, and monitor financial transfers
Track and report on initiative progress, including financial oversight, success stories, and areas for improvement
Plan and coordinate charitable giving service and volunteer trips, including itinerary and travel logistics
Help determine the strategic focus of future charitable giving initiatives

Benefits

Flexible work environment
Vacation Bonus
Flexible paid time off
Paid parental leave
Competitive pay
A full suite of traditional benefits
Training/Advancement opportunities
401k with company match and immediate vesting
Financial wellness education
Company-contributed HSA
Onsite perks include gym, pickleball, snacks & drinks, arcade, theater room, etc.