Student Assistant, Charitable Agreements (Summer)

ASU Foundation for a New American University • Tempe, AZ

1d • Hybrid

About The Position

Student Assistant, Charitable Agreements (Summer) The Student Assistant – Charitable Agreements performs administrative tasks in support of the Charitable Agreement Development Services team at ASU Foundation. The student assistant will work in different areas within the Charitable Agreements Development Services team with the primary purpose of providing support for gift and grants agreements. Key responsibilities include database entry and management, assist with monitoring team email inbox, review, revise and track standard agreements, gift and account research, file scanning and electronic file management, facilitating agreement preparation, signatures and final distribution. This position will report directly to the Charitable Agreements Manager and is expected to work approximately 20-25 hours per week over the academic summer schedule. What you’ll do Assist charitable agreement team with creation, review, and revision of standard charitable agreements and related documentation by drafting, proofreading, tracking, scanning, preparing for signature, distribution, and other tasks required to finalize agreements Prepares miscellaneous forms, summaries, and cover pages/memorandums Receives and responds to agreement team emails Examines finance and donor records for account history Organizes, files and/or scans legal documents and agreements Performs DocuSign tasks Drafts and sends internal distributions of fully executed agreements Assists with document projects as needed Other duties as assigned What you'll need Collaborative style, combined with the ability and desire to work in a team-based environment Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone/Zoom Ability to work both independently and as part of a team Ability to maintain a high degree of confidentiality and responsibility regarding information related to ASU Enterprise Partners, its affiliates and university business and confidential prospect information Ability to prioritize and manage time effectively Attention to detail and thoroughness in completing assigned duties Highly organized and able to handle multiple projects Ability to quickly learn new software programs as needed Knowledge of Microsoft Excel, Word, Outlook and PowerPoint Problem solver who can take initiative and set priorities while being flexible Ability to maintain a high degree of discretion and judgement Familiarity sending and responding to email correspondence in a timely manner Knowledge of Adobe Acrobat and DocuSign Knowledge of SharePoint, OneDrive and document sharing Relevant qualifications A current student at Arizona State University pursuing a degree in a related field with a willingness to learn and ability to work well with others. The student must be willing to sign and abide by a confidentiality agreement.

Requirements

• Collaborative style, combined with the ability and desire to work in a team-based environment
• Strong and collegial interpersonal skills and an ability to communicate effectively in person, in writing, and by phone/Zoom
• Ability to work both independently and as part of a team
• Ability to maintain a high degree of confidentiality and responsibility regarding information related to ASU Enterprise Partners, its affiliates and university business and confidential prospect information
• Ability to prioritize and manage time effectively
• Attention to detail and thoroughness in completing assigned duties
• Highly organized and able to handle multiple projects
• Ability to quickly learn new software programs as needed
• Knowledge of Microsoft Excel, Word, Outlook and PowerPoint
• Problem solver who can take initiative and set priorities while being flexible
• Ability to maintain a high degree of discretion and judgement
• Familiarity sending and responding to email correspondence in a timely manner
• Knowledge of Adobe Acrobat and DocuSign
• Knowledge of SharePoint, OneDrive and document sharing
• A current student at Arizona State University pursuing a degree in a related field with a willingness to learn and ability to work well with others.
• The student must be willing to sign and abide by a confidentiality agreement.

Nice To Haves

• A current student at Arizona State University pursuing a degree in Nonprofit Leadership & Management, Legal Studies, Business Law, or completed coursework in a related field
• Basic knowledge or familiarity with business law and/or general understanding of the use of contracts and agreements in the workplace

Responsibilities

• Assist charitable agreement team with creation, review, and revision of standard charitable agreements and related documentation by drafting, proofreading, tracking, scanning, preparing for signature, distribution, and other tasks required to finalize agreements
• Prepares miscellaneous forms, summaries, and cover pages/memorandums
• Receives and responds to agreement team emails
• Examines finance and donor records for account history
• Organizes, files and/or scans legal documents and agreements
• Performs DocuSign tasks
• Drafts and sends internal distributions of fully executed agreements
• Assists with document projects as needed
• Other duties as assigned

Benefits

• Hybrid work schedule. We work from home two days a week!
• $30 bi-weekly cell phone reimbursement
• Hands-on experience in a professional environment
• Professional development plans
• Opportunity to network with ASUEP leaders and other ASU students
• Access to LinkedIn Learning and their 8,000+ courses
• Professional skills workshops
• Employees and eligible dependents enjoy a comprehensive benefits package, including medical, dental and vision insurance; a 401(k) plan; and significant tuition reductions.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: No Education Listed