Executive Assistant, CEO

Coursera•Mountain View, CA

1d•$122,360 - $152,950•Remote

About The Position

Coursera and Udemy have merged, creating a leading skills development platform for the AI era. This union enhances our capacity for AI-driven innovation and skill development. Coursera, founded in 2012, aims to provide universal access to high-quality education through partnerships with universities and industry leaders, offering a wide range of credentials. Our platform features AI-powered personalization and tools to support instructors and partners in delivering scalable learning experiences. Institutions globally utilize Coursera for upskilling in high-demand fields like GenAI, data science, and business. Coursera is a Delaware public benefit corporation and a B Corp. The recent combination with Udemy creates a comprehensive skills development platform. At Coursera, we seek inventors, innovators, and lifelong learners to shape the future of education. You will contribute to global programs and tools that empower online learning for millions, transforming ideas into tangible impact. Our ideal candidates are customer-focused, agile, and data-driven. We are a globally distributed team that collaborates intentionally for problem-solving and key milestones, offering opportunities for impactful work from anywhere. Our virtual hiring and onboarding process facilitates seamless integration into the company.

Requirements

7+ years of experience in an executive support role, including direct support to a C-Suite executive at a public or late-stage private company with 1,500+ employees
Experience managing complex scheduling, travel, and logistics in a high-stakes, fast-moving environment
Experience handling highly confidential information with consistent discretion and sound judgment
Experience coordinating across senior stakeholders, including C-Suite executives, Board members, and external partners
Experience managing projects from concept through execution, including status tracking, governance, and risk mitigation
Demonstrated ability to operate proactively and independently, anticipating needs, making decisions, and driving outcomes with minimal supervision
Clear, direct written and verbal communication skills

Nice To Haves

Experience in an ops-oriented EA role with responsibility beyond individual executive support, such as team coordination, EA network lead, or cadence management
Experience working as part of an operational team with ability to get curious, network, and otherwise “connect dots”
Experience supporting or coordinating Board of Directors logistics
Track record of building and improving repeatable administrative systems, processes, and tools
Comfort operating at high pace with genuinely competing priorities and frequent last-minute demands
Experience working in a technology company environment with exposure to executive team dynamics and cross-functional coordination

Responsibilities

Own the CEO's calendar end-to-end, prioritizing meetings based on strategic importance, protecting focused work time, managing conflicts proactively, and ensuring the CEO is always prepared for what's next
Plan and manage all CEO travel, events, and logistics, anticipating needs, building contingencies, and executing flawlessly including in last-minute and high-stakes situations
Manage CEO-related expenses and coordinate with Finance on budget tracking as needed
Serve as the operational lead across ETeam EAs, maintaining shared norms, aligning on logistics and scheduling decisions, and ensuring the EA network functions as a coordinated system rather than a set of independent supports
Own the operational setup and logistics for CEO-led recurring cadences, including Business Reviews and Board of Directors meetings
Manage scheduling, logistics, and operational preparation for E-Team meetings and in-person events, ensuring they run with precision and all participants arrive prepared
Work across the organization as a collaborative partner, responding to competing requests with a solution orientation and building a reputation for accessibility, follow-through, and trust