Executive Assistant, Casting (Disney Entertainment Television)

The Walt Disney Company • Burbank, CA

21h • $49,200 - $66,000 • Onsite

About The Position

Disney Entertainment Television is seeking a proactive, highly organized Executive Assistant to support the Directors of Casting for ABC Entertainment, Hulu Originals and Onyx Collective. This role is ideal for someone who thrives in a fast-paced, creative environment and is passionate about television and talent.

Requirements

• 1+ years supporting an executive in an administrative capacity in Casting, Agency or a Network/Studio.
• Experience building and maintaining filing systems and organizing and maintaining large amounts of data.
• Excellent verbal and written communication skills including telephone etiquette.
• Demonstrated proficiency with Microsoft Office, PowerPoint, Word, Excel, and Outlook.
• Demonstrated organizational, detail-oriented, and proactive problem-solving skills.
• Knowledge of agencies, networks, and social media platforms.
• Strong pop culture knowledge, including but not limited to celebrities in movies, TV, music, digital and sports.
• Willingness to work a flexible schedule to accommodate overtime with short notice.
• Ability to assume responsibility, function effectively in team environment or independently, with minimal supervision.
• Ability to work well under pressure, successfully coordinate multiple projects, and adaptable to fast paced changes.
• Ability to recognize a need and take ownership of its completion.
• Demonstrated ability to handle confidential and sensitive information.
• Edit and upload actor materials such as auditions, demos, etc via iMovie, Adobe Premiere, Final Cut Pro, Quicktime.
• Appreciation for talent and the desire to get to know their work by going to theater, comedy clubs, showcases, etc.
• Demonstrated interest in casting.

Nice To Haves

• 2+ years of related experience.
• Knowledge of SAP & Concur.
• Experience with managing talent.
• Someone with a passion for casting and talent.
• Strong social media knowledge.
• Experience with Canva or similar tools to create visually engaging presentations/materials.
• Familiarity with IMDB, Breakdown Services, Studio System, Scenechronize, CastIt, QWIRE Systems are preferable.

Responsibilities

• Maintain and organize calendar scheduling, phones, and collaborating with senior offices for travel arrangements, tickets, and events for the Directors.
• Prepare and schedule for various internal/external meetings such as casting concept calls, live casting sessions, department meetings and presentations.
• Create and contribute on lists, memos, meetings, talent reels, special projects, and events on behalf of Directors.
• Aid in audio/visual needs for casting purposes (i.e. recording live sessions, playback and screenshare in meetings).
• Work with other assistants to ensure casting information is updated for Directors in a timely manner.
• Submit and track expense reports and purchasing requests for Directors, departmental supplies, and events through Casual Buyer, Concur, and internal finance.
• Assist in talent outreach initiatives including Actor Workshops and talent searches.
• Provide additional support to other executives and department as needed.
• Develops and maintains databases, distribution lists, mailing lists and filing systems.
• Maintain standards of strict confidentiality with respect to all matters and documents.
• Demonstrate strong communication and time-management skills, able to effectively communicate and manage tasks in a proactive and timely manner.

Benefits

• A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed