Executive Assistant, Business Affairs (Disney Entertainment Television)
About The Position
The ABC Scripted Content and Hulu Originals Business Affairs team is seeking an Executive Assistant to provide administrative and project support to three Vice Presidents within the Business Affairs team. This role requires the ability to work independently and meet tight deadlines, with strong time management and multi-tasking skills. The ideal candidate is highly organized, exhibits excellent judgment, is a self-starter, and possesses a high level of detail. They will interface with a variety of creative clients and high-level executives, maintaining a high degree of confidentiality and discretion. The position calls for a professional, adaptable, and collaborative individual with a positive, solutions-oriented attitude and a willingness to take initiative. Candidates should be prepared to collaborate and multi-task to cover additional duties as needed.
Requirements
- 1+ years of administrative assistant experience in a high-volume entertainment desk at a studio, network, production company, talent agency, or law firm.
- 1+ years of experience using Microsoft Word, Outlook, Teams, Excel, and Adobe Acrobat.
- High level of integrity, discretion and professionalism in dealing with senior professionals.
- Must be able to complete a high volume of tasks and projects quickly with little guidance and react with appropriate urgency to situations and events that require a quick response or turnaround.
- An interest in learning the business/legal side of television/entertainment.
Nice To Haves
- Prior experience in a business affairs, legal, or production environment within a studio, network, agency, or law firm.
- Familiarity with agreement processes and lifecycle tracking (e.g., drafting, execution, delivery).
- Experience with tools such as Teams, SAP, Workday, AirTable, or DocuSign.
- Interest in entertainment business affairs and deal-making processes.
Responsibilities
- Provide administrative support to three Vice Presidents, including managing calendars, meetings, and conference calls; booking/confirming travel; managing expense reports; and ordering department supplies.
- Accurately maintain and administer legal contract filing systems and assist in monitoring dates of legal significance (e.g., options and expirations).
- Manage and direct phone calls and written correspondence, tracking and facilitating the execution of legal documents by established deadlines.
- Assist with preparation and distribution of legal documents and redlines, drafting routine letters, contracts, and other correspondence.
- Coordinate with accounting and contract administration to track payment milestones and ensure timely payments.
- Support the deal-making process through proactive completion of ad hoc projects, such as precedent research and Excel-based chart creation.
Benefits
- A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
