Executive Assistant, Business Affairs (20th Century Studios)
About The Position
The Business Affairs department at 20th Century Studios plays a critical role in supporting the studio’s creative and commercial objectives by managing complex deal-making, contractual processes, and cross-functional coordination. Partnering closely with internal stakeholders and external partners, the team ensures that business operations run efficiently, confidentially, and in alignment with studio priorities. The department operates in a fast-paced, high-volume environment where accuracy, organization, and discretion are essential. The Executive Assistant position provides overall administrative support for two Vice Presidents of Business Affairs, and other team members as needed, including but not limited to answering phones, maintaining busy calendars and day-to-day meetings.
Requirements
- Professional, approachable communicator able to work effectively across all levels while exercising sound judgment, discretion, and confidentiality.
- Highly organized, detail‑oriented self‑starter with strong follow‑through; able to manage multiple priorities with urgency and flexibility.
- Strong administrative and technical skills, including phone coverage, filing, and advanced typing/spelling proficiency; highly proficient in Word, Excel, database management, PowerPoint, Keynote, and Outlook; technologically savvy.
- Positive, collaborative team player willing to work overtime as needed to support business priorities in Burbank and globally.
- Bachelor’s Degree or Equivalent experience
Nice To Haves
- Concur experience a plus.
Responsibilities
- Primary contact for all incoming phone calls and communications (both mail and email).
- Meeting coordination, logistics, preparation, invitations and materials and taking meeting notes, as needed.
- Extensive project research and tracking, including maintaining up-to-date status reports (both physical and digital).
- Drafting deal memos and updating project summaries for internal distribution.
- Calendar Management; long range planning and day-to-day meetings.
- Heavy digital filing upkeep, including filing draft agreements, fully executed agreements, reference materials, background, and overview information.
- Preparation of all business-related expenses, ensuring expense reports and invoices are completed and filed in a timely manner.
- Order supplies/materials and process invoices where necessary.
- Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
- Support departmental projects as needed.
- Troubleshoot occasional facility issues.
- Additional Duties as required.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
