Executive Assistant- Buildings

Evolve • Seattle, WA

4d

About The Position

At Graham, the Executive Assistant is a trusted partner to senior leadership and a key representative of the executive office. This role requires exceptional judgment, emotional intelligence, confidentiality, and proactive support. The Executive Assistant serves as a strategic thought partner, a reliable “go‑to” resource, and a people leader—ensuring the executive can focus on priorities while the business runs smoothly.

Requirements

• Bachelor’s degree preferred
• 4+ years of experience providing executive ‑ level administrative support
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Strong technology skills, including video conferencing and remote work tools
• Proven ability to partner effectively with leaders at all levels
• Exceptional written and verbal communication skills
• Highly organized, detail ‑ oriented, and adaptable in a fast ‑ paced environment
• Self ‑ starter with strong prioritization and multitasking abilities
• Reliable, punctual, and collaborative
• Demonstrated people leadership or mentorship experience

Responsibilities

• Act as a trusted partner and extension of the executive, embodying Graham’s purpose and core values
• Meet regularly with executive leadership to align priorities and proactively structure time
• Apply emotional intelligence and strong interpersonal skills to anticipate needs
• Maintain strict confidentiality and discretion across all executive matters
• Build and maintain trusted relationships with internal and external stakeholders on behalf of the executive
• Proactively manage complex Outlook calendars, anticipating conflicts and prioritizing requests
• Protect and carve out dedicated time for planning, strategy, and reflection
• Keep executives informed of upcoming priorities and commitments
• Collaborate closely with other Executive Assistants to coordinate high‑priority meetings
• Draft, edit, and finalize executive‑level correspondence and communications
• Prepare presentations, meeting materials, and communication packages in advance of meetings
• Engage with senior leaders and external contacts professionally and effectively
• Plan and coordinate departmental and team events end‑to-end, including logistics, contracts, catering, and setup
• Partner with the Corporate Events Manager to support large‑scale, companywide events
• Manage thoughtful and efficient travel planning, scheduling, and communications
• Ensure travel arrangements support the purpose of the trip while allowing space for decision‑making and work
• Prepare, code, and submit monthly expense reports
• Support reconciliation and forecasting for executive office budgets
• Serve as a mentor to administrative peers, delegating appropriately and supporting skill growth
• Inspire learning and development within the admin team to prepare others for future career opportunities
• Execute and support special projects, including research, reporting, data preparation, and follow‑up
• Attend meetings to capture notes, decisions, and action items
• Manage document organization and filing (electronic and manual)
• Recommend and implement process improvements as needed

Benefits

• Opportunity for ownership and increased income through dividends and share equity increases
• Excellent Health & Dental benefits plan, Vision, and Flex Plan
• 401(k) savings plan with employer matching upon eligibility
• 2.5% regular earnings banked as vacation
• Professional and career development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level