Executive Assistant & Board Liaison

Centerstone•Columbia, TN

About The Position

Centerstone is among the nation’s leading nonprofit behavioral health systems with thousands of employees dedicated to delivering care that changes people’s lives. A dynamic, well-established organization, we offer rewarding opportunities to serve all ages in a variety of settings. Come talk to us about joining the Centerstone team! JOB DESCRIPTION: SUMMARY OF POSITION Performs a wide variety of administrative tasks in support of a Centerstone CEO and the Board of Directors. Facilitates and ensures positive communication with internal and external customers, as well as board members. Schedules meetings, prepares agendas and presentations; maintains meeting minutes and board meeting records. Assists in planning annual board retreat. Supports special projects, acts as executive liaison to resolve issues and support company initiatives.

Requirements

Effectively communicate via written, verbal, in person and virtual methods.
Excellent written and verbal communication skills
Skill in time management
Skill in problem-solving
Knowledge of applicable regulatory guidelines and codes, agency policies and procedures, and federal and state laws
Microsoft word and various work processing/power point experience
Bachelor's degree in related field required. Degree requirement may be substituted with 4 additional years of related experience.
Four years of experience supporting an executive level position required.

Nice To Haves

Project management and board liaison experience preferred.

Responsibilities

Provides executive level administrative support for assigned executive.
Maintains records, schedules meetings, screens visitors and phone calls, emails and physical mail.
Maintains the executive's calendar; schedules meetings, arranges meeting rooms, facilities, accommodations.
Makes and confirms travel plans.
Coordinates and attends board meetings and workgroup meetings.
Coordinates communication around upcoming events.
Provides support at Board Events (i.e. All Boards Conference).
Prepares agendas, meeting minutes, collects reports for board meetings.
Prepares presentations and ensure accurate data and information.
Maintains designated calendars.
Supports various projects and coordinates project plans.
Establishes and maintains positive working relationships with management team, Board of Directors Chair, Board Officers, Committee Chairs and the employee population.
Assumes responsibility for Board and Administrative records including preparing, creating, distributing and maintaining records such as meeting attendance, board meeting materials, resolutions, annual conflict of interest statements, annual calendar of accountability and other board actions.
Works with Board Secretary to execute documents on behalf of the board.
Maintains assigned directories and resources guides, including maintenance of board member information.
Facilitates board recruitment process by supporting the CEO, board officers/members, and potential board members from first contact through orientation and onboarding.
Demonstrates working knowledge of Centerstone’s board portal, by creating and maintaining appropriate information for board members and conducting trainings as appropriate.
Maintains and utilizes various systems to ensure efficient processes in executive office.
Supports executive office fiscal review and budgeting process.
Maintains expense reports, follows AP/AR processes.