Senior Executive Assistant & Board Liaison (VHC Health Foundation)

VHC Health•Arlington, VA

19h

About The Position

Join our Foundation team as the Senior Executive Assistant & Board Liaison , a key partner in driving our mission forward through excellence in organization, communication, and governance. In this highly visible role, you will provide top-tier support to the Foundation President and Board of Trustees, managing executive priorities, facilitating seamless board operations, and preparing impactful materials that strengthen donor and trustee engagement. Your attention to detail, discretion, and ability to anticipate needs will help advance the Foundation’s philanthropic initiatives and ensure the success of our strategic objectives. VHC Health is a 453-bed not-for-profit Hospital and teaching facility that has been delivering high quality care to the Washington, DC metropolitan area for over 75 years. Recent accomplishments include recognition by Newsweek as a 2025 "World's Best Hospital" and VHC becoming the Washington Commanders Football provider for women's health. VHC Health is a designated Level II Trauma Center and a recognized Magnet Facility by the American Nurses Credentialing Center. At VHC Health, we are always striving to provide continued excellence and growth for our employees as well as top notch care for our patients and that is made clear with our recent accomplishments! Purpose & Scope: The Senior Executive Assistant & Board Liaison provides high-level administrative, organizational, and governance support to the President of the Foundation and serves as the primary liaison to the Foundation Board of Trustees. This role manages executive priorities, coordinates confidential communications, prepares materials for donor and board engagement, and ensures seamless execution of board governance processes. The position plays a key role in supporting philanthropy operations and advancing the strategic objectives of the Foundation.

Requirements

Bachelor’s degree strongly preferred; equivalent combination of education and experience accepted.
Minimum 5–7 years of executive administrative support experience, preferably in a nonprofit, hospital foundation, or philanthropic environment.
Prior experience supporting boards, trustees, committees, or governance structures required.
Exceptional written and verbal communication skills.
High emotional intelligence and professionalism in donor, board, and executive environments.
Strong understanding of board governance practices and formal meeting protocols.
Demonstrated ability to manage multiple executive-level priorities with discretion and urgency.
Ability to anticipate needs, solve problems proactively, and work independently.
Strong proficiency in Microsoft Office Suite and comfort with board or donor databases (e.g., BoardEffect, Raiser’s Edge/RENXT).

Nice To Haves

Knowledge of fundraising principles and donor confidentiality preferred.

Responsibilities

Provides confidential, senior-level administrative support to the Foundation President, including heavy calendar management, meeting preparation, correspondence, and task prioritization.
Prepares executive briefings, talking points, donor visit packets, and follow-up documentation.
Screens calls, emails, and meeting requests, exercising sound judgment and discretion in determining priority.
Drafts professional correspondence, presentations, reports, and meeting summaries on behalf of the President.
Coordinates travel logistics and reconciles expense reports for the President and select board-related travel.
Serves as primary administrative liaison to the Foundation Board of Trustees and associated committees.
Plans all board and committee meetings, including scheduling, agenda development, logistics, catering, and A/V coordination.
Prepares and distributes board packets, maintains board portal content (e.g., BoardEffect), and tracks deliverables.
Records, finalizes, and distributes minutes, resolutions, and follow-up action items.
Maintains board rosters, term limits, attendance records, officer positions, committee assignments, and compliance files.
Coordinates new trustee onboarding and supports board engagement initiatives.
Assists with donor meeting logistics, including scheduling, materials, follow-ups, and internal coordination with development officers.
Provides administrative support for major gift activity and campaign-related committee work.
Assists in organizing executive-level donor stewardship events, campaign briefings, and cultivation gatherings hosted by the President or trustees.
Supports preparation of campaign dashboards, donor recognition materials, and high-impact stewardship reports.
Supports donor stewardship and relationship cultivation by preparing executive-level materials, acknowledgments, and call reports.
Assists with campaign committee logistics, high-level cultivation events, and small-group donor meetings hosted by the President or trustees.
Collaborates with development staff to ensure materials for board and major donor engagement reflect philanthropy priorities.
Manages confidential donor and governance-related documentation in alignment with Foundation protocols.
Actively suggests, implements, documents and participates in departmental quality improvement activities.
Assures quality of care and services by adhering to industry standards and measuring health outcomes against patient care goals and benchmarks established by the organization.
Preparation for own performance appraisals, including probationary, annual, High-Middle-Low, competencies, and accountability standards, if applicable, are completed per hospital guidelines and on time.
Areas identified for personal improvement are met and maintained through a work plan, if applicable.
Participates in department-based or hospital-based committees, if applicable.
Attends all hospital and departmental mandatory in-services, trainings and meetings.
Seeks opportunities for continued professional growth and development.
Upon request by leadership, plans and facilitates trainings or programs to meet the educational needs of staff, including orientation, in-services, or education requirements.
Conducts regular staff meetings, shares information appropriately and provides open communication for feedback.

Benefits

Team members are eligible to receive benefits on the first day of the month following the date of hire, with 30 days to apply for benefits of choice.
Employee-Led Engagement and Wellness Committee dedicated to make work a fun and healthy place to work
Annual Employee Survey – Your Voice is Heard at VHC!
Paid Major Holidays
Generous Paid Time Off / Vacation / Sick Time
Health Insurance
Dental Insurance
Tuition Reimbursement
Student Loan Repayment
Career Counseling, Leadership Development and Training
Clinical and Research Pathways
Eligible Annual Merit Review and Merit Increases
Employee Assistance Program (EAP)
Flexible Spending Accounts (FSA)
Health Savings Account (HSA)
Health Fitness & Education Class Discounts
Employee Wellness Benefits
Hospital Discount for Employees and Family
VHC Health Outpatient Pharmacy
VHC Retirement Program
Workforce Enhancement Program
Work/Life Discounts Program
Free onsite parking
Commuter Benefits
Family Leave
401(k) + Match and much more!