Executive Assistant, Board & Corporate Governance

Cambrian Credit Union • Winnipeg, MB

13d

About The Position

As a locally based financial institution, Cambrian Credit Union is known for
working within our community. Everything we do at Cambrian is guided by our five
simple values: Integrity and Honesty; Member Focused; Competitive; Community
Involvement; Innovative Spirit.

Cambrian Credit Union is seeking an Executive Assistant, Board & Corporate
Governance to join our dynamic organization.

The Executive Assistant, Board & Corporate Governance provides comprehensive
administrative and governance support to the Board of Directors and its
Committees. The role ensures effective board operations, adherence to governance
best practices, and accurate maintenance of official corporate records,
including high quality Board and Committee meeting minutes.

Requirements

• 5+ years of experience supporting Boards of Directors or senior governance bodies
• Demonstrated expertise in formal Board and Committee minute taking
• Strong understanding of governance principles and fiduciary responsibilities
• Exceptional written communication and document management skills
• Advanced proficiency with Microsoft Office and virtual collaboration tools
• Strong written and verbal communication skills
• Creative thinker/ problem solver, with a member-centred approach and strong drive to continuously improve and add value to the business.
• Confident working with diverse personalities; remains calm, tactful, and neutral.

Responsibilities

• Coordinate all Board and Committee meetings, including scheduling, logistics, agendas, and meeting materials.
• Serve as the primary administrative liaison between the Board of Directors, the CEO, and Senior Leadership.
• Maintain annual Board calendars, work plans, and recurring governance cycles.
• Support Board onboarding, orientation, and ongoing governance processes.
• Take accurate, clear, and comprehensive minutes for Board and Committee meetings.
• Prepare draft meeting minutes within established timelines and incorporate required revisions.
• Maintain approved minutes and official governance records, including resolutions, bylaws, and policies.
• Ensure governance records comply with organizational, legislative, and regulatory requirements.
• Track Board and Committee decisions, motions, and related follow up actions.
• Support governance processes related to Board elections, appointments, terms, and evaluations.
• Maintain secure, confidential storage and controlled access to Board materials and records.
• Support preparation and submission of governance related filings and documentation as required.
• Act as Recording Secretary for Cambrian’s Annual General Meeting.
• Prepare spreadsheet for monthly Board payroll and provide it to the payroll department.
• Ensure the timely submission of documents to the BISON extranet site in accordance with DGCM reporting requirements.
• Attend ALCO meetings and prepare draft meeting minutes.
• Coordinate the assignment and distribution of tickets for the Jets, Bombers, Moose and Sea Bears, as well as various concerts.  Arrange for food/beverages orders for events being held in the Cambrian suite and provide details to the suite hosts.
• Exercise discretion and sound judgment when handling sensitive Board and governance matters.
• Prepare, quality-check, and publish Board packages; manage last-minute changes and version control.
• Book travel, provide expense support, meeting tech support, secure distribution of materials, and fast turnaround on ad hoc requests.
• “See around corners,” flag risks/issues early.

Benefits

• Extended health and dental benefit options, up to 80% employer paid premiums dependent on which coverage level chosen
• Defined Contribution Pension Plan – matched at 6%
• Short Term Disability, Life Insurance, Long Term Disability, AD&D insurance and EAP
• Paid sick days, paid Absent days (personal emergencies)
• Customized training, career development planning and structured onboarding
• Staff Banking Benefits - Employee interest rates on Credit Union personal loans, lines of credit, mortgages and credit cards
• Annual performance appraisals and merit increase reviews

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed