Executive Assistant (Bilingual in Chinese)

TransGlobal • Monrovia, CA

2d • $23 - $29

About The Position

We are seeking a highly organized, detail-oriented Executive Assistant to provide high-level administrative support to multiple senior executives. The ideal candidate is proactive, resourceful, and thrives in a fast-paced environment managing competing priorities. This role requires excellent communication skills, strong judgment, and the ability to maintain confidentiality at all times. Bilingual proficiency in English and Chinese is .

Requirements

• Proven experience as an Executive Assistant supporting multiple executives or senior leadership
• Bilingual in English (written and verbal) and Chinese (verbal)
• Exceptional organizational and time-management skills with the ability to manage competing priorities
• Strong attention to detail and accuracy
• Ability to multitask and perform under tight deadlines
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong problem-solving skills and ability to exercise sound judgment
• High level of professionalism and discretion
• Ability to act as a gatekeeper and effectively manage executive time and priorities
• Proactive mindset with the ability to anticipate needs and address issues before they arise
• Comfortable working in a dynamic, fast-paced environment
• Occasional flexibility outside standard business hours, as needed

Nice To Haves

• At least 5 years of experience as a n Executive Assistant
• Experience supporting C-level executives
• Experience in financial industries
• Familiarity with travel booking platforms and expense reporting systems
• Experience coordinating across multiple departments or teams

Responsibilities

• Manage and coordinate complex calendars for multiple executives, including scheduling meetings, appointments, and resolving scheduling conflicts
• Coordinate domestic and international travel arrangements, including flights, accommodations, and detailed itineraries
• Serve as a primary point of contact between executives and internal/external stakeholders
• Prioritize and manage incoming requests, ensuring alignment with executive priorities
• Prepare, proofread, and manage correspondence, reports, and presentations
• Organize meetings, including agenda preparation, logistics coordination, note-taking, and follow-ups
• Track deadlines, action items, and deliverables across multiple executives
• Handle confidential and sensitive information with the highest level of discretion
• Assist with event planning and coordination as needed
• Support special projects and cross-functional initiatives

Benefits

• Competitive salary and benefits package.
• Opportunity to work in a collaborative and innovative environment.
• Professional development and growth opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees