Executive Assistant | Assistenz der Geschäftsführung (w/m/d)
About The Position
We are looking for an excellently organized, proactive, and trustworthy personality to support our Founder & CEO and our Managing Partner in their operational day-to-day business. Ideally, you already have experience as an Executive Assistant, Personal Assistant, or in a comparable role – preferably in the agency, creative, media, or start-up environment. You have strong organizational skills, a good sense of priorities, and can maintain an overview even in a dynamic work environment. You communicate confidently in German and English, work discreetly, independently, and solution-oriented. You are proficient with Microsoft Office and digital tools and can quickly familiarize yourself with new systems and processes.
Requirements
- Several years of professional experience as an Executive Assistant, Personal Assistant, Office Manager, Operations Manager, or in a comparable organizational role
- Strong organizational talent and a structured, forward-looking, and independent way of working
- Good sense of priorities, excellent time management, and the ability to maintain an overview even in a dynamic environment
- High degree of discretion, reliability, and responsibility in handling confidential information
- Quick comprehension, high flexibility, and a pragmatic and solution-oriented approach
- Strong communication skills in German and English – both spoken and written
- Proficient use of Microsoft Office and digital tools; you quickly familiarize yourself with new systems and processes
- Enjoyment in keeping an overview in the background, reliably driving things forward, and supporting executives
Responsibilities
- Proactive support of our Founder & CEO and our Managing Partner in operational day-to-day business
- Independent coordination of complex calendars, appointments, and priorities, as well as forward-looking management of daily business
- Planning and organization of business trips, including travel bookings and processing of travel expenses and per diem claims
- Preparation and follow-up of meetings, including creation of documents and follow-up of agreed measures and to-dos
- Coordination and follow-up of cross-departmental topics and ensuring a smooth flow of information with internal and external contacts
- Support in resource and capacity planning as well as maintenance of relevant administrative data, documents, and filing structures
- Organization of conference, networking, and speaker appointments, as well as support with research and administrative special projects
- Support in recruiting, for example, by coordinating job interviews and appointments
- Planning and organization of internal events, team formats, and culture initiatives, as well as contributing to an inspiring work environment
- Organization of special occasions such as birthdays, anniversaries, or farewells
Benefits
- Deutschlandticket or Jobrad
- Subsidized Wellhub membership
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
