Executive Assistant and Special Projects Coordinator, Government Renewal Project

Digital Harbor Foundation•Remote, MD

11d•$70,000 - $80,000•Remote

About The Position

The Executive Assistant and Special Projects Coordinator will serve as a critical partner to the President and senior leadership of the Government Renewal Project and a central contributor to the project’s operations and stakeholder engagement. This role requires someone who is highly organized, adaptable, and proactive—able to anticipate needs, and manage complex workflows. The Government Renewal Project is an initiative focused on building the government Americans want, deserve, and need. Our mission is to provide the next U.S. president with a first-year blueprint for building and enhancing federal government capacity to deliver results for the American people, while laying the groundwork for long-term government revitalization and transformation. Through operational, institutional, and workforce fixes and reform, the Government Renewal Project aims to bridge the gap between policy aspirations and governmental capacity while rebuilding public trust in American institutions.Digital Harbor Foundation is dedicated to fostering learning, creativity, productivity, and community through education with a vision of digital equity for everyone. Driven by our sincere belief that access to opportunity is a basic right, we take bold yet practical actions to support making a better future now. Through a portfolio of projects focused on developing leadership within communities, we support those closest to challenges to take deliberate actions based in design thinking approach, backed by data analysis, grounded in a practice of collective impact, and driven by a commitment to racial equity.

Requirements

2–5 years of relevant professional experience, ideally in roles involving executive or principal support
Exceptional organizational skills, attention to detail, and ability to manage multiple projects and priorities in a fast-paced environment
Strong written and verbal communication skills, with the ability to draft materials for senior leadership
High emotional intelligence, sound judgment, and the ability to build trust across diverse stakeholders
Demonstrated ability to anticipate needs, solve problems independently, and keep work moving forward
Comfort handling confidential information and supporting high-level leadership
Proficient with Microsoft Office (Word, Excel) and Google Suite (Sheets, Docs, Slides).
Analytical thinking, problem-solving, organizational, and multitasking skills.

Nice To Haves

Experience working in federal government, a policy organization, or a mission-driven initiative
Experience coordinating complex events or stakeholder convenings
Background in early-stage organizational operations or project management systems

Responsibilities

Manage the President’s schedule, ensuring time is aligned with strategic priorities and organizational needs
Act as a liaison for scheduling and administrative points of contact across many partner organizations, providing timely information and responses to scheduling requests and in managing complex scheduling activities
Coordinate the President’s briefings, correspondence, and external outreach to and from partners and stakeholders
Draft emails, memos, and preparatory materials to support the President’s engagements and decision-making
Anticipate operational and logistical needs to enable the President’s efficient and effective engagement across internal and external workstreams
Maintain clear systems that ensure follow-through on action items, commitments, and requests
Support planning, coordination, and execution of convenings and meetings—including expert roundtables, stakeholder briefings, and multi-partner gatherings
Support event logistics, agendas, participant tracking and communications, and post event follow-up, coordinating with other staff and consultants involved in planning and executing those events
Support the GRP staff’s relationship management with subject-matter experts, partner organizations, senior government alumni, and philanthropic stakeholders
Maintain tracking of partner and stakeholder engagements, ensuring continuity and alignment across the project’s broader ecosystem
Work closely with the President and staff to support external communications and outreach strategies
Work closely with staff to ensure organizational alignment and cross-team execution, ensuring a regular schedule and effective agendas for staff communication and meetings
Maintain meeting agendas and project management infrastructure across teams, ensure clarity on deliverables and milestones, and track progress
Support hiring processes, including drafting materials, coordinating interviews, and maintaining candidate tracking
Contribute to writing and research for internal documents, external briefings, and strategic communications
Identify emerging needs, operational gaps, and opportunities for improved coordination—and drive solutions proactively

Benefits

Health, Dental, and Vision Insurance (100% of the premium paid for employees and 85% of dependents)
Pre-Tax Health Savings Account (HSA) (with $365 monthly employer contributions)
Pre-Tax Flexible Savings Account (FSA)
Paid Accidental Death & Dismemberment (AD&D) Insurance
Paid Short-Term & Long-Term Disability Insurance
Paid Basic Life Insurance
Supplemental Voluntary Life Insurance (Employee, Spouse & Dependent Children)
Total Pet Plan and Supplemental Wishbone Pet Insurance
Employee Opportunity Program (EAP) - Health and Wellness
Wellness Reimbursement Program
401k Retirement Plan (with 6% matching)
15 Days Paid Time Off Per Year
20 Days Paid Time Off Per Year (after 3rd Anniversary)
25 Days Paid Time Off Per Year (after 6th Anniversary)
16 Paid Holidays (14 common plus 2 flexible holidays, including Dec 25 - Jan 1)
Paid Bereavement Leave
Paid Parental Leave for Moms and Dads (two weeks after first year)