Executive Assistant and Proposal Writer

Carefirst Seniors & Community Services Association•Toronto, ON

26d•CA$48,000 - CA$55,000•Onsite

About The Position

Carefirst Seniors & Community Services Association is a non-profit charitable community services agency established since 1976. Our spectrum of services has grown from the delivery of Chinese meals-on-wheels service to a full range of community support services, covering the whole Greater Toronto Area. With a staff of 500 members (including full-time and part-time staff) and the help of a pool of 850 active volunteers, we serve over 15,000 clients a year, including seniors, adults, youth with physical, social, emotional and health challenges. 3,000 of whom are "home-bound" and frail. We are currently seeking an Executive Assistant/Proposal Writer to fill a vacant position at our Administration Team.

Requirements

Bachelor degree in Business Administration, English, Journalism, Communication, or a related field
1- 3 year of relevant experience, preferably working in the healthcare industry and/or for non-profit organizations with a focus on proposal/grant writing, marketing, and/or business development
Superior writing and communication skills
Ability to understand project requirements, the organization’s history, structure and functions, including all relevant departments
Ability to maintain sensitive information and exhibit tact, diplomacy, and good judgment, with high standards of ethics and confidentiality
Ability to multitask, prioritize and work within a fast paced environment
Organization and time management skills; ability to prioritize tasks
Strong computer literacy, high degree of proficiency in Microsoft Office
Fluency in English
A valid vulnerable sector police record check completed within one year

Nice To Haves

Experience drafting policies and executive documents is an asset

Responsibilities

Research and identify funding sources and potential supports (i.e. granting bodies and funding opportunities). Establish and maintain relationship with funding agencies.
Draft funding proposals and complete funding applications in support of senior management (i.e. CEO, directors, managers, etc.).
Maintain primary responsibility for funding schedules, tracking grants and follow up on the progress of submitted proposals and annual/interim reports as required by the granting parties
Assist with the administration operation of the administration team, including (but not limited to) communication, data entry, record filing, database management, scheduling, etc.
Establish and maintain rapport with Board of Directors, its Committee and other organizations
Assist in preparation for Board meetings, including provision of secretarial support, preparation of necessary documents and presentation materials, facilitation of board development
Assist in developing the agency’s programs and services in accordance with the directions, strategies, policies and principles established by the Board of Directors and its Committee
Coordinate meetings with internal and external stakeholders
Assist in quality assurance activities such as Accreditation and Quality Improvement Plan
Create and develop administrative documents as required (e.g. newsletters, emails, letters)
Respond to phone and email inquiries (i.e. from staff, government, external organizations, etc.)
Provide administrative support for the CEO as required